Time and Attendance Software Buyer's Guide
The Best Time and Attendance Software is All About Accuracy and Efficiency
By Alainia Conrad, Market Research Associate
The monitoring of the time and attendance of a workforce, especially in a large organization, can be a huge and grueling task. Consider the time and effort required by HR personnel to maintain employee sign in and out time, overtime management, sick-days, vacation and leave-of-absences. This is especially true for a manual timekeeping system.
An automated time and attendance software (TNA) system is a relatively simple but essential program that records attendance data in electronic format, which directly transfers to payroll systems for onward processing. Time and attendance management software can impact many critical areas of an employee’s work record. Timely reporting of an attendance record improves productivity and accuracy. Many time and attendance solutions also assist with biometric verification and the creation of reports.
The transition from a manual to a digitally monitored time and attendance environment has proven to be an all-around winner for businesses of all types and sizes. The core benefits that come with the decision to digitize time management functions are evident right from the outset. Reducing the possibility for error in tracking hours and reducing the workload of HR personnel are some of these obvious benefits. While these are the more prominent benefits that stand out for this software, there are many other worthwhile functionalities that are integral to most time and attendance systems.
- Time and attendance tracking software increases efficiency with automated time tracking and self-service for employees.
- These systems allow businesses to adapt to varying work schedules.
- Compliance and security features automatically keep businesses in line with labor regulations.
- Time and attendance management software provides insight into scheduling needs and how employees manage their time.
What this Time and Attendance Guide Covers
- Benefits of Time and Attendance Software
- Implementation Goals
- Basic Time and Attendance Features & Functionality
- Advanced Time and Attendance Product Features to Consider
- Compare Time and Attendance Software
- Questions to Ask Yourself
- Questions to Ask Vendors
- Related Content
Benefits of Time and Attendance Software
There is no doubt that a TNA software solution will greatly enhance many aspects of the day-to-day running of your business. The automation of time and attendance tasks eliminates the many frustrations of a manual system. increased efficiency and productivity, the managing of labor costs, and the maximization of profits is only scratching the surface of its functionality. If you have a growing workforce, an efficient means of managing your staff and the way their time is used on the job is critical. Many of the applications, as we have discussed, go well beyond the scope of time tracking and, therefore, offer value and scope to all businesses.
The efficient handling of your employees (from one to 1000) can be described as the balancing of the different objectives simultaneously at work within a company. Often, the demands of customers, employees and management can appear, on the surface, to have competing interests. Customers expect quality service and staff availability; employees want job satisfaction and work-life balance; and management demands efficient, profitable and sustainable operations. However, these interests — when balanced with appropriate processes and progressive management operations — can lead to exceptional customer service, motivated employees, and productive and efficient operations. An optimal time and attendance system goes a long way to meeting these complicated needs.
A common reason for adopting TNA systems begins with the necessity for keeping track of employees’ worked time in order to provide accurate salary information. But, as we have explored, these systems go well beyond the reach of simple time and attendance management. Integrating this software solution into your company’s workforce routine will prove to be a welcome and productive addition with both short- and long-term benefits.
Provide Employees Self-Service Access to Track Their Time and Absences
|A user-friendly time and attendance system will give workers a centralized location for all time-related needs. Employees can help build schedules, view schedules, view hours worked and manage all types of absences. Time and attendance software takes these responsibilities off the shoulders of HR departments while giving employees the self-sufficiency and access they desire.|
Manage Time for Contract Workers, Overtime and Other Special Circumstances
|Today, it is not uncommon for companies to hire contract talent. These employees are often paid differently and/or work different schedules than the rest of the workforce. With time attendance software, this kind of deviation from the norm does not disrupt processes. Time tracking and individualized user experiences allow contract employees (along with anyone working on special projects or overtime) to accurately manage their hours.|
Collect Data on Time and Attendance
|Many modern time and attendance systems include built-in data analysis and reporting tools. Managers can use these features to view information on attendance and make scheduling policy decisions based on the data.|
Basic Time and Attendance Features & Functionality
|Automated Time Tracking||One of the most basic and essential time and attendance system functions is the automated recording of employee attendance. There are multiple benefits associated with this function to both the company and its employees. For example, self-service, reviewing of hours worked, checking current and future schedules and indicating scheduling preferences. In addition, valuable data is provided for issues such as staff time usage and attendance, absenteeism, overtime and paid time off (PTO). With this information, supervisors can proactively manage work time more efficiently. Long term, these measures will boost productivity and promote better use of the company’s resources.|
|Scheduling||Many time and attendance systems include features that allow managers to create and modify work schedules. Depending on the software, this may also include tools that allow employees to change their own schedules, or at least make requests for work times. In a self-service solution, schedules are visible to users, often in a dashboard platform.|
|Employee and Company Compliance||As a business, keeping current with changing laws, global (if pertinent) and local labor requirements, and bargaining agreements is mandatory for your business. State and federal laws, such as the Fair Labor Standards Act, regulate work issues such as overtime pay and record keeping, both of which can become burdensome without an automated time and attendance tracking system. Not adhering closely with compliance regulations can potentially result in costly lawsuits and irrevocable damage to your company’s reputation.|
|Security and Safety Measures||This function is yet another example of a hidden benefit found within many TNA systems. The idea is that when an employee arrives at work and swipes his company ID at the office entrance, a record is immediately made of when and where the employee entered the premises. Individual ID paraphernalia can be programmed to allow access to some areas and restrict access to others, thereby protecting access to sensitive areas. Additionally, visitors to work sites can be monitored by the same system using visitor identification, without requiring extra security personnel. Finally, uploading fire, health and safety regulations as well as emergency protocols and guidelines ensures employees know what to do in the event of a disaster or emergency.|
Advanced Time and Attendance Product Features to Consider
|Data Collection||Collect time and work data to generate reports with highly-detailed information regarding labor use. By acquiring this data, businesses gain insight into employee productivity and time management.|
TNA systems have the capability to generate many types of reports based on the data input by management and employees. This capability presents many valuable possibilities for current business practices as well as developing a future business strategy. Data analysis may not have yet reached its maximum usefulness in all companies, but its future is bright.
Utilizing reports that give information and analysis on questions such as attendance trends, absenteeism can lead to proactive intervention to stem poor habits and introduce positive behavior. Linking report requests to particular areas of concern or interest can result in important changes and adjustments to work practices based on sound evidence provided by concrete data.
|Task and Activity Management||This feature goes beyond standard time and attendance management by monitoring the hours spent on specific projects. For contract workers and other non-traditional employees, a task and activity management tool allows for personalized time tracking.|
Compare Time and Attendance Software
Deciding on the best product for your personal business needs is not always a simple decision. First of all, the market usually offers more choices and options than are easily processed and understood. Secondly, your choice should closely reflect and align itself with your business needs. No two businesses are exactly alike, even though there will be many similarities across the same industry. Focusing on what is unique in your circumstance and ensuring that those priorities are met is an important consideration. This approach has a greater opportunity of meeting your needs and producing a successful conclusion than allowing vendors too much leeway to steer your decision.
Questions to Ask Yourself
- What’s wrong with your current time and attendance system (if you have one)?
- If your business doesn’t currently use the software, why are you interested in adopting a system?
- Which features are most important to your organization?
- Will your current infrastructure be responsive to software adoption? If not, what changes should be made in preparation?
- What budget and time constraints do you have?
Questions to Ask Time and Attendance Software Vendors
- Does the system allow employees to record their time in multiple ways - e.g. internet-connected computer, tablet, smartphone or time clock?
- Does the system have mobile compatibility?
- Does the system allow employee self-service?
- Which deployment options are available?
- Which program integrations are available?
- Does the system include scheduling features?
- Does the system manage paid time off and other absences?
LightWork Software makes the HR experience easy and valuable to your organization. We turn the overwhelming task of managing employees into an essential business strategy with dynamic talent management and simple timekeeping.
iSolved is an industry-leading human capital management technology that brings together the key workforce functions in one robust, easy-to-use platform. Payroll, HR, time and attendance, onboarding, ACA compliance, and benefits enrollment are all delivered from one solution, in the cloud, specifically built for the small-to-midsized employer.
Kronos offers workforce management and HCM capabilities through our Kronos Workforce Ready® solution and workforce management tools and services through our Workforce Dimensions™ solution. Kronos Workforce Ready provides a single unified platform for end-to-end HCM with recruiting, onboarding, core HR, training and development, benefits, performance management, compensation, succession planning, time and attendance, scheduling, labor activities, absence management, payroll, and labor analytics. Workforce Dimensions leverages the latest smart technologies to help organizations optimize their workforce for stronger business outcomes. Powered by the industry-first Kronos® D5 platform in the Google public cloud, Workforce Dimensions provides a robust API and integration framework, a flexible domain model, artificial intelligence, in-memory computing, and more.
Zoho People has extensive employee management features and is a good fit for companies of all sizes. We take care of all your HR activities while you take care of your employees.
HR. Payroll. Taxes. Time. Talent. Benefits. Retirement. Insurance. From recruitment to retirement, there’s a lot that goes into managing your people. With ADP, you’ll get comprehensive, cloud-based solutions to keep things streamlined, accessible, and easy to manage. And you’ll work with our industry experts every step of the way.
Insperity is committed to helping owners of small and medium-sized businesses overcome the numerous challenges of running a business. Whether it be rising health care costs, increasing government regulations or burgeoning liabilities, Insperity tackles the most critical administrative hurdles you face. At Insperity, we're passionate about helping business owners like you focus on opportunities rather than deal with human resources and administrative tasks. When businesses succeed, communities prosper. We’re strong proponents of that philosophy. New and growing businesses provide employment opportunities, enrich the local economy and instill a sense of pride in the community.But at Insperity, we don't stop there. Our employees receive 12 hours of paid volunteer time each quarter so they can participate in company-sponsored volunteer events or with an organization of their choice. We are so passionate about making a difference in the lives of others that employees recorded more than 46,000 volunteer hours and our philanthropic efforts grossed $2.4 million last year.
Employee Time Tracking Software gives you all the tools you need to manage employee time and attendance. Increase productivity, reduce administrative costs and time, and accurately monitor employees’ working time with an affordable, easy-to-use attendance tracking system. Track attendance at your organization using a wide variety of methods, from more traditional systems that use computer-based log-ins or swipe cards, to state-of-the-art technologically such as those that use biometrics or mobile phones.We realize that every organization is different, and that’s why Advance Systems Employee Time Tracking Software ( Mitrefinch TMS ) can be configured to include functionality that will help your organization meets its objectives. No more. No less. Whether you are a small organization with one location and a couple of workforce groups, or a large, global organization with multiple locations, flexible shifts, a highly mobile workforce, and complex compliance to adhere to, there’s a solution that’s right for you.
Replicon TimeBill is a hassle-free solution that allows you to track up-to-the-minute project time and efficiently manage your resources, projects and clients.When you're managing many projects and clients, it can be difficult to know the status of the work, so you can deliver projects on time and bill your clients accordingly. This lack of visibility creates challenges for project managers, who must rely heavily on guesswork; without a clear understanding of project performance, it's nearly impossible for them to course correct before problems occur.At the same time, an inability to review historical project performance hinders future planning. The result: inadequate resources, inaccurate estimates, and improper pricing for future projects.These issues also create challenges for senior management, who need a holistic view of company performance to ensure time billing is accurate and projects are delivered at the quality clients expect.
Timesheets MTS Software ... your source for accurate, cost effective, and easy to use time and billing softwareTimesheets MTS is ideally suited to ANY company or individual who provides services to companies and bills their time by the hour and needs to recoup their expenses.Timesheets MTS has comprehensive time and expense tracking facilities. It allows for different tax systems and includes your real cost (and profit margin) in every invoice calculation.Timesheets MTS uses a concurrent licensing method, meaning you dont need to pay for each computer you install the software on, but only for the number of people you want to be able to use it at any one time. Our experience has shown that a 5 person company may only need to buy two licenses of Timesheets MTS!
Cloud-Based Time and Attendance Stratustime from nettime solutions exclusively provides time and attendance in the cloud to help organizations make informed workforce decisions.
Intuitive, easy to use time tracker with unlimited free phone or online support. Employees can track time anywhere using an Android or iOS mobile phone, computer, tablet, text, dial-in number and so much more with clock in/out punch card or manual timesheet flexibility.
Administrative Solutions 3 is a product that has continued to evolve over the past 30 years. It has been installed in over 400 schools, coast-to-coast and abroad. Institutions both small and large find AS3 perfect for their needs; schools range from 50 students and one computer operator to those with over 4,000 students and 128 operators. Both large and small organizations will find the software more than adequate for their needs, and affordable as well!
HR-One complete HRMS is available on cloud premises. Easy to deploy scale, it is trusted by 2,00,000 customers across 18+ industries. Packed with 12+ modules, you can select any module specific to your needs. Available on Android iOS it enables better workplaces.
TimeTracker App is a simple and accurate time tracking and time management software that lets you track time spent on each tasks and projects. It facilitates quick task management, time tracking, daily and weekly timesheet, invoicing, resource utilization, weekly progress, project overview, time log exports, reports and much more. It’s a web based solution that suits for small to enterprise level organizations from industries like Web Design Development, Creative Agencies, Software IT Services, Architecture Construction, Legal Services, Marketing Social Media or Business Consultants including freelancers.
"LeaveBoard simplifies leave management using powerful tools: Time-off Tracking, HR Reporting, Employee Self-Service, Time-off Calendars, Custom workflows a Slack integration"
CareWare is an integrated suite of six solutions to optimize the workforce in 24/7 industries. Our solution is comprised of:CareStaffer: advanced staff scheduling solution featuring one-click schedule creation and mathematical schedule optimizationCareTime: an easy-to-use time and attendance solution that reduces the time managers spend managing employees' timeCareLearn: learning management integration that allows information to flow effortlessly between the learning management system and our scheduling solutionCareWorks: our patient acuity module that aligns workforce demand with patient status based on each patient's clinical condition and care intensityCareBank: an all-in-one solution for notifying, booking, and billing contract labor agencies for their temporary staffCareAnalytics: a powerful suite of business analytics and real-time dashboards that give users the information they need when they need it
Smart HRM is full featured HR(Human Resource) Management software comes with Attendance, Timesheet Time Tracking, Payroll, Salary Slip and more exciting features. You can manage track your employee’s efficiency with this excellent tool. Smart HRM also comes with Employee Self Service which has personalized tool to employees maintain their own time tracking records, leave requests and payroll statements as well.
Time clock software makes your life easier. ShopClock is designed expressly for small businesses, Time cards, are shown whenever employees clock in or out. The time cards are password (or finger print) protected, include overtime analysis, and can be easily edited by the Administrator. Overtime options can be set by department and include: FLSA, California rules or no overtime. While their time cards are displayed employees can request vacation, sick, PTO, or Uncompensated time off. Pay Period Processing is easy, and the report can be customized in a variety of ways.
OnTheClock was created for small businesses, it was designed specifically for you! If your small business has 1 or 2 employees, you get a FREE account with OnTheClock, otherwise it is only $2.50 per employee. We recognize that smaller companies cannot afford a large investment into software and expensive servers. So we created OnTheClock. With features like employee time tracking apps, robust PTO, scheduling and employee location controls, OnTheClock is the best online punch clock for small companies.
Track your employees’ time accurately, across the board, and in real-time. Choose your device—from mobile apps to biometric time clocks to web-based time clocks to interactive voice response via telephone. Acumen is workforce management, rules-driven software that fully integrates with all payroll systems, HR, ERP or in-house systems. For all industries from accounting to education to manufacturing to professional service organizations to nonprofits and more. Cloud-based or on-premises, the choice is yours.
For the past 30 years, TimeClock Plus® has provided robust time and attendance solutions to our customers, offering innovative timekeeping systems to control labor cost and efficiently manage attendance policies. Our employee time management systems are available in many configurations to meet the diverse needs of organizations across the country. Using TimeClock Plus v7, clients who prefer the simplicity of cloud computing enjoy a completely web-based, easily configurable, time and attendance system that allows them to track and report the labor and employee information that matters most, and does so in real-time, without delay. Our employee time collection methods give your workforce simple, user-friendly ways to clock in or out, and to perform employee self-service functions such as viewing schedules, requesting time off and viewing hours worked. Our v7 timeclock software is also available for On Premise (perpetual license) deployment when SaaS is not required.
Staying productive at work is about getting more done in less time. When you can accurately track where time is spent in your business, it’s easier to ensure that everyone is working efficiently. Time Doctor will not only track the total time worked by every person on your team, it will also provide a breakdown on how much time is spent which projects (or clients) and tasks. Time Doctor’s data is accurate to the second, so you easily bill clients or pay employees based on tracked time.
uAttend offers you the option of allowing your employees punch in from anywhere. Along with website and touchtone phone punching availability, your workers can download the uAttend app for free. Remote punching is perfect for businesses that need their staff to work in the field or allow their employees to telecommute. You can even set geolocations to ensure that your workers are where they are supposed to be when punching.
Running a business during periods of fiscal turbulence highlights the importance of a reliable payroll system – which is why an efficient and dependable piece of software that makes the intricacies of employee management simple, is at the top of the list of any business. factoHR Software of Version Systems takes care of all requirements relating to recording, accounting and management of employee’s payroll, human resource and attendance activities. The user friendly interface and versatile package offers user-defined earning / deduction / loan and calculation formula, etc. Payroll is a key for the fastest way to Human Resource, Employees Pay, Manage leaves and Superannuation entitlements, Print payslips, Manage contractors and more. You never have to worry about installing and maintaining employees monthly attendance performance, we do it all for you. We provide you Web-based latest technology (Software as a Service) which is Painless to Use, Simple Integration, Never Feel Lost.
Paywell offers an integrated payroll, HR system running on MS SQL Server database. Paywell is cutting-edge software based on our 32 years market experience. Paywell is a feature-rich, fully customizable, powerful and agile solution for the corporate and enterprise market. Paywell interfaces with most of the established HR Solutions enabling the client to select the ideal HR solution. Paywell is ideally suited for medium to large companies with payroll requirements ranging from the straightforward to the most complex. Paywell caters for such diverse industrial sectors as Mining, Retail, Manufacturing ,Banking, Labour Contracting.
Perform Time is built to eliminate the hassle of manually tracking employee hours. No more collecting hours by hand or guessing when an employee came to work. Our application improves efficiency while ensuring you’re accurately paying your employees.
DeskTime is a simple and secure time tracking app that lets you increase your company's effectivity and productivity.
At Bodet, we design, manufacture and install tailor made Time and Attendance Systems and Access Control Solutions. Our solutions enable you to manage your workforce efficiently, increase productivity, reduce HR administration and protect your premises. They also support best practice, such as employee engagement, flexible working and wellbeing. Our solutions can be hosted locally, or in the cloud with our SaaS Solution, Kelio On Demand Express. Our Time and Attendance Systems are intuitive and user friendly for both managers and employees, with modern Clocking In Solutions which benefit terminal users as much as staff in HR. That's why Bodet provides Time and Attendance Solutions to over 35,000 customers in more than 70 countries worldwide. As the European leader in Time Management Systems, Bodet offers you the most innovative workforce management solutions, with all hardware manufactured to ISO 9001 certification.
Designed to keep track of employee time and activity, ZEUS® Time Attendance is a time saving and cost-efficient workforce management solution that provides reliable and accurate assistance for HR management and administration. A web based software that can be deployed in a cloud or on-premise, ZEUS® Time Attendance systems assure a comprehensive, intuitive and flexible workforce management system suitable for any business sector and company size. As it perfectly integrates with most payroll systems, human resource management systems and enterprise resource planning systems, the modular structure can be tailored to meet your individual requirements, adapting to your ever-changing business needs. ZEUS® Time Attendance systems mean that less time is spent on administrative tasks associated with workforce management. Compliant with companies that exercise flexible scheduling, including shift work, the system provides automatic time and attendance reports for executive use.
Virtual TimeClock is a one-time software purchase that quickly and easily installs on your Windows PC, Windows tablet, or macOS computers. Put it on an older computer in a break room, employee entrance, or on each employee's computer for a convenient, easy-to-use time clock for punching in and out. Don't sign up for a time clock service with never-ending expensive monthly fees! A one-time purchase of Virtual TimeClock gives you an employee time clock that's yours to keep and use forever.
Boomr is a cloud-based time tracking solution designed for mobile workforces to monitor and automate employee work hours, project tracking and overall organizational performance.
Do more than collect employee punch data. TimeTrax™ time and attendance software provides you with flexible payroll management right from your PC.
Attendance Enterprise is a full-featured time and attendance system that improves employee time tracking, scheduling and reporting.
More than just adding hours, Time and Attendance can include a host of complimentary elements like job costing, accruals, employee self service, and do much more.
Tailored software systems, bespoke reporting, clocking in terminals and user-friendly design combine to make our Time and Attendance software a world-leader in workforce management. Inspire your team to manage their time and attendance head on; giving employees responsibility over their hours (including giving HR and scheduling teams more time back in their day) helps create an empowered workforce.
Next generation HR software. kiwiHR helps small and medium sized businesses manage employees' records, time off, working hours and more. Designed to be as intuitive and user- friendly as possible, kiwiHR will take off the workload off your shoulders. Cloud-based, does not required any downloads or complicated setups.
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