Talent Management System Buyer's Guide
The Best Talent Management System Software is All About Employee Progress
By Jeremy Ames, CEO, Hive Tech HR
The war for finding and keeping talent is raging, and most companies have realized that their greatest weapon might just be technology. Your competitor has already built their arsenal, and you’ve realized that yours is antiquated, insufficient or, worse yet, non-existent. You’re missing out on the best recruits, and some of your best workers are leaving. It’s time to turn the tide in your favor, but where to start?
You begin your search, and you’re immediately stuck. What even is a talent management system? You’re not alone in your confusion, which stems directly from the name itself. “Managing” your talent should happen from recruitment, throughout their employment and even beyond when they leave. In other words, the whole lifecycle.
Reality, however, has brought us a slightly different definition of talent management, removing functions like recruiting, payroll, benefits, pure employee data management and more. What we’re left with are four commonly accepted pillars of what you’re trying to do by “managing” your talent: attracting, developing, motivating and retaining.
- Talent management solutions help you find, hire and onboard the best candidates.
- Once hired, continued education and reward systems advance your workforce.
- A comprehensive talent management system is an all-inclusive solution for developing your team throughout the employee lifecycle.
What This Guide Covers
- Benefits of Talent Management Software
- Implementation Goals
- Basic Talent Management Platform Features & Functionality
- Advanced Talent Management Features to Consider
- Compare Talent Management Systems
- Questions to Ask Yourself
- Questions to Ask Vendors
- Related Content
Benefits of Talent Management Software
Talent management involves shaping your workforce into the most highly-qualified team possible, both individually and on a grander scale. With the help of talent management system software, your business can begin this process in depth.
At the core, a talent management products are meant to streamline standard personnel-related procedures such as recruiting, onboarding, learning management, reward programs and retention. The advanced talent management systems of today go beyond this base functionality with features that assist companies and their employees with goal setting and planning.
Again, the main benefit of implementing a talent management system is progression. For businesses, this means being prepared for all staff changes and having the best tools to respond to those shifts. Improving your workforce is an added plus of using the best talent management software. Employees benefit from these development features as well, in addition to using the software for career planning.
Talent Management System Implementation Goals
Attracting Highly Qualified Candidates
|With the help of HR talent management software, create a simplified, guided candidate experience. Actively and proactively find the best talent by conveying a company culture candidates will want to join. Talent management apps streamline the interview process by matching on job fit and other success criteria, incorporating newer technology like video interviewing, encouraging internal collaboration and comfortably transitioning the individual from “candidate” to “team member.”|
Developing Employee Skill Sets
|Talent management systems deliver functionality that tracks learning needs and encourages, measures and manages employee performance to foster and promote development. Development features include career planning, focus on leadership development and adequately facilitating succession planning.|
Motivating Your Workforce
|Properly connect your compensation management to achievement and offer rewards and recognition to drive employee performance.|
Retaining Top Talent
|Retain your best employees with top talent management software that encourages employee growth. In the event you can’t retain them, a talent management solution should provide smooth offboarding functionality as well as a path back to the talent pipeline.|
Basic Talent Management Platform Features & Functionality
|Recruiting||Recruiting tools help you attract top talent through multiple recruitment channels, including job boards, social media and your business’s website.|
|Applicant Tracking||Throughout the application process, an applicant tracking system (ATS) will monitor candidate progress from resume submission to interview. An ATS helps you organize potential employees as they move forward.|
|Onboarding||Once a new employee is hired, a streamlined onboarding process is essential. A comprehensive talent management system ensures new hires are properly brought on to the team, complete with the necessary paperwork.|
|Employee Lifecycle Management||Lifecycle management features guide employee progress throughout their time at a company, from recruitment to eventual retirement, job change or termination. This includes documentation and other formal processes.|
|Learning Management||Build lesson plans to develop employee skill sets and offer continued education as processes evolve.|
|Performance Management||Utilize key performance indicators (KPI) to track employee performance and provide real-time feedback.|
Advanced Talent Management Features to Consider
|Career Management||Give employees the tools to work toward their career goals through resume maintenance, training and path planning.|
|Succession Management||Construct a plan for succession so you are prepared in the event of departures. Identify the best employees at your company to promote to open positions, and subsequently fill any resulting vacancies.|
|Compensation Management||Manage payment and create strategies for issuing bonuses, shares, overtime and commission.|
|Leadership Development||Train employees to progress into leadership roles, raising the skill level of your workforce and preparing for promotions in the process.|
Talent Management Software Comparison
Combining what you want with what’s possible, you have one very key decision to make. How wide or narrow should your talent management suite be? For example, your learning management requirements may not be met by a core HRM suite or talent management software. You may need to separate that into its own product search.
You need to think about how the best talent management software vendors fit into your roadmap, and beyond that, how it fits with overall HCM goals. You want vendors to talk to you about how they’d see their product “fitting in” with your overall HCM ecosystem. Talk about your current state and vision for your future state. For example, if you’re talking with talent management software companies that harp on integrations, have them talk to you specifically about how they’d help you get those integrations up and running during implementation.
Questions to Ask Yourself
- What processes do you currently have in place for talent management?
- What’s wrong with your current talent management system (if you have one)?
- If your business doesn’t currently use talent management software, why are you interested in adopting a system?
- Which features are most important to your organization?
- Will your current infrastructure be responsive to talent management software adoption? If not, what changes should be made in preparation?
- What budget and time constraints do you have?
Questions to Ask Vendors
- What support services do you offer?
- Do you assist in implementation?
- Do your talent management tools have mobile capabilities?
- Does the software include analytics functions?
- Is a core HR base included in the platform?
- Is the system scalable?
- Talent Management Features and Requirements Checklist
- Why You Should Pay More for Your Talent Management System
- 7 Ways Talent Management Software Helps Get the Best Out of Employee Hiring and Performance
About the Author
Jeremy Ames is CEO of Hive Tech HR. He has worked as a director, consultant, systems implementer, and international businessman for several companies, including being the former CFO on the Board of Directors of IHRIM and member of the SHRM HR Technology and Management Expertise Panel. Outside of work, Jeremy is a shortstop, fictional writer, and father, among other roles and interests. He enjoys satisfying client needs, closing deals, writing, long walks on a Cape Cod beach at sunset with the waves lapping at the shore, and humor.Disclaimer: The author did not create nor is he responsible for the content of the leaderboard, nor does he explicitly endorse the ranking order.
Top 10 Talent Management System Leaders(of 105 products) GET THE IN-DEPTH REPORT
Affordably run large scale, extended enterprise training programs. Rated #2 Most Affordable by Gartner’s Capterra, Edvance360 includes video-conferencing, manage/track learning (on and off LMS), provide unlimited user roles with custom learning experiences based on unique needs, skill-based learning paths, and learner's desired objectives. Course-building wizards deploy courses (online docs, SCORM, surveys, tests, videos, etc.). Multi-tenant option for those selling business to business. Optional content library. Sign up for free 30-day trial!
BambooHR is the number one HR software for small and medium sized businesses. BambooHR’s cloud-based system has beautifully designed, intuitive features including an applicant tracking system (ATS), onboarding with electronic signatures, automated time-off tracking, and innovative performance management. This gives HR managers more time for meaningful work. Executives get accurate, timely reports, and employees can self-service their time-off using a convenient mobile app. Clients include many industry leaders like Stance, Soundcloud, and FanDuel among thousands of others in over 80 countries worldwide. Visit bamboohr.com or give us a call to watch a free demo and start a free trial today.
Vibe HCM goes beyond simply processing back-office transactions and functioning as a ‘system of record.’ Great HR technology is about culture, connecting people, creating excitement, effective communications, efficiency, job satisfaction, and world-class HR service delivery through technology. Vibe HCM is a ‘system of engagement’ connecting all global employees throughout an organization on a web-familiar, highly personalized platform that supports multiple languages and currencies. The product delivers a superior employee experience, enabling our customers to achieve phenomenal usage/adoption rates (i.e. upwards of 90%), which in turn serves to positively impact their organizational goals.Further, this deep level of engagement offers our customers the opportunity to drive transformative change in the organization, not only in HR but also in an operational sense (transitioning to Shared Service model, re-shaping company culture, running wellness programs, sales referral programs, etc.).
Newton is the brainchild of recruiting professionals who launched the product after having run hundreds of high-performance recruiting programs across the US. Newton is easy-to-use, easy-to-implement, and affordable for any size of company regardless of how fast they were growing.Newton offers features such as fully branded careers pages, email templates, online applications, offer approvals and letters, recruiting analytics, employee referrals, and background checks. The solution enables recruiters to post job applications in English and Spanish. Users can also confirm, schedule or reschedule interview by checking the availability of the team and the candidate.Newton ensures compliance with AA, EEO and OFCCP guidelines and continually updates its features and reports as guidelines change with legislation. The reporting is built-in with nearly nothing to configure.Newton has native integrations with many third-party providers and has an open API toallow users to integrate the platform with their favorite third-party applications.Newton has everything you need to streamline and organize your entire recruiting process. Each customer receives their own personal customer success rep because we know how important adoption is.Training is free and many of our clients are using Newton within 2 weeks of their implementation.
CareerPlug’s ATS empowers users – from career recruiters to entrepreneurs – to consistently make better hiring decisions. CareerPlug clients easily attract, evaluate, select, and onboard the best talent in their industries through the use of job posting distribution, prescreening questions, candidate assessments, interview scheduling, email communication, custom evaluation guides, and paperless onboarding. By focusing on ease-of-use and mobile-friendliness, CareerPlug provides a great experience for both hiring managers and applicants.
Namely is the HR, Payroll, and Benefits platform your employees will love. Finally, there’s HR software that employees actually use—built to fit your company culture. Manage all of your HR data in one place, with personalized service to help your company get better, faster. Namely is used by some of the world’s most innovative and exciting companies in media, technology, commerce, and more.
Halogen Software offers an organically built cloud-based talent management suite — Halogen TalentSpace™ — that reinforces and drives higher employee performance across all talent programs — whether that is performance management, learning and development, succession and leadership, compensation or recruiting. The suite of applications are designed from the ground up to work together to drive performance, offering a consistent and user-friendly interface for every user. Halogen offers industry-specific solutions to address the unique requirements and challenges of companies in healthcare, professional services, manufacturing, the public sector and more.
Performance Culture, Inc. is a web-based performance management platform that helps managers and employees improve performance through continuous coaching, timely feedback and meaningful recognition. The platform is designed to align company goals with employee expectations, coach employees on both performance and key behaviors, and manage team members using the performance values matrix. Performance Management is a crucial component in developing a culture that fosters team chemistry and keeps employees engaged and inspired. Performance Culture uses the Performance-Values Matrix to help you unlock the full potential of your team. The software includes Performance Reviews, Check-Ins, Coaching Templates, Employee Engagement Surveys, 360 Degree Feedback, Learning Management System and exclusive Coaching Videos.Performance Management is a crucial component in developing a culture that fosters team chemistry and keeps employees engaged and inspired. Performance Culture uses the Performance-Values Matrix to help you unlock the full potential of your team. The software includes Performance Reviews, Check-Ins, Coaching Templates, Employee Engagement Surveys, 360 Degree Feedback, Learning Management System and exclusive Coaching Videos.
Ultimate Software’s cloud-based UltiPro helps simplify and improve work experiences for employees at every level. Organizations can easily manage global people data and processes with UltiPro and ensure their people feel engaged and productive from day one. With UltiPro, you can deliver personalized recruiting and onboarding experiences, guide employees through important benefits choices, simplify complex payroll computations, efficiently manage time and attendance needs, support continuous performance management and development, and build proactive succession plans for the future. Most importantly, UltiPro’s solutions are supported by powerful business intelligence and reporting to help you drive smarter, people-focused business results.
The BirdDogHR Talent Management System is designed to centralize HR processes to manage your workforce from start to finish. With integrated modules for each stage of the employee lifecycle, the easy-to-use and mobile-friendly software helps more than 1000 companies nationwide attract and hire top talent, onboard and train employees efficiently, improve workforce productivity, reduce organizational risk and meet compliance requirements.
Redefining the standard for cutting edge technology and innovation, JobDiva is the leading global Applicant Tracking System and front-to-back Talent Management solution, serving more than 20,000 global staffing professionals who support the Fortune 500. A powerful cloud solution, JobDiva combines a Customer Relationship Management (CRM) application, synchronization with all major job boards and VMS providers, BI analytics, automated 24/7 resume aggregation, a Mobile App and the largest resume database in the world to deliver staffing solutions with unmatched speed and precision.
Infor CloudSuite™ HCM is a powerful set of cloud-based human capital management solutions built to adapt to your organization’s evolving business strategy. This solution replaces complex processes, workflows, and systems with sophisticated, yet intuitive technology. And that gives your HR professionals the opportunity to deliver streamlined processes and remarkable experiences to the workforce, creating significant value across the organization.
Ascentis HRIS/HRMS is a wizard-driven, intuitive HR software solution for mid-market companies of all industries. When managing employee data, Ascentis HR automates complex business transactions, eliminates manual processes, and reduces systemic errors.
FinancialForce Human Capital Management (HCM) gives you the power to manage your entire workforce with one, comprehensive, cloud solution. The unique value of this solution is the power of the Salesforce platform which delivers native collaboration, global, social and mobile capabilities to your workforce and allows you to better communicate and engage. Now you can empower and retain your workforce while delivering valuable dashboards and reporting options to your business managers.
Epicor HCM software solution offers deep functionality designed by HR industry professionals that is built on a modern, agile service-oriented architecture platform. Epicor HCM offers flexible deployment options including cloud subscription, hosting, and on-premise options. Also included is a suite of integration tools to allow your data to exist where you choose with the vendor of your choice.
Cornerstone Growth Edition simplifies performance reviews and eLearning with a mobile-friendly, easily-configurable interface that can be up and running in just a few hours. With Cornerstone Growth Edition, performance reviews are simple and intuitive. Our solution not only automates employee performance reviews, it gives managers practical tips and guidance to develop their employees and make smarter business decisions.
PeopleFluent offers the most comprehensive Talent Acquisition software solution for global enterprise companies. PeopleFluent Recruiting helps your recruiting team to be faster and more productive every day. Our award winning solution combines applicant tracking, process automation, full mobile functionality, deep sourcing capabilities and a robust candidate experience. PeopleFluent extends its commitment to a collaborative hiring process to include the Mirror™ experience across our Recruiting and Onboarding solutions.
PeopleFluent LMS is a Cloud-based learning management system best suited for midsize and large organizations. It features content management, skills and compliance management, social learning, reports and e-commerce.
PCRecruiter is an exceptionally versatile, browser-based recruitment CRM that’s supported by an award-winning training and technical team on secure, reliable, private hosting. Whether your business is permanent or contract placement, candidate sourcing, RPO, or your own unique model, PCRecruiter can be the right fit for your process and your budget.
PeopleGuru develops and supports Human Capital Management software for mid-market organizations. Our Gurus have brought together their industry expertise to develop a true single HCM application for complete employee lifecycle management.PeopleGuru HCM is supported by a team of Gurus who are passionate about helping our clients achieve their desired business outcomes. Our focus is to ensure our clients always have the tools they need to deliver on their strategic HR objectives, mitigate compliance risk, drive efficiencies in the business, and engage their people.
Since 2004, ClearCompany has empowered thousands of companies to attract, screen, and hire better talent, then use strategic insights to keep their recruiting competitive. Simplify repetitive tasks with their automated system, and use free, expertly developed competencies to hire the right people. From passive candidate sourcing with 160 million talent profiles, to automated posting, screening, grading and interview scheduling, to easily building talent pools, EEO/OFCCP compliance reporting and much more, ClearCompany gives you everything you need to find, hire, retain and engage A-players. While their Applicant Tracking System is incredibly powerful on its own, the complete ClearCompany Talent Management Platform also includes solutions for new hire onboarding, performance management and goal alignment; allowing you to seamlessly find, hire, onboard, review, engage and retain top performers. ClearCompany is also highly rated for customer support, providing all clients both dedicated Implementation and Relationship Manager as well as unlimited ongoing training, support and consulting services.
ClearCompany is the easiest way to bring all employee review processes into a single, automated solution. Their easy-to-use software allows you to quickly set up reviews, including custom scoring tables, weighted sections, and free-form responses. Sections of reviews can be shared among multiple forms to further simplify setup and scoring. Flat-rate pricing allows you to send as many reviews as you need, as frequently as you need to, without worrying about the price tag. While their Performance Management System is incredibly powerful on its own, the complete ClearCompany Talent Management Platform also includes solutions for applicant tracking, new hire onboarding, and goal alignment; allowing you to seamlessly find, hire, onboard, review, engage and retain top performers. ClearCompany is also highly rated for customer support, providing all clients both dedicated Implementation and Relationship Manager as well as unlimited ongoing training, support and consulting services.
We believe that hiring a new employee should be an efficient and rewarding experience that results in a timely return on your investment. We are dedicated to providing simple, yet powerful systems to ensure you hire the most qualified employees in a fraction of the time, at a fraction of the cost.
iSolved is an industry-leading human capital management technology that brings together the key workforce functions in one robust, easy-to-use platform. Payroll, HR, time and attendance, onboarding, ACA compliance, and benefits enrollment are all delivered from one solution, in the cloud, specifically built for the small-to-midsized employer.
Easy-to-use, affordable, and effective employee performance management for small and medium sized businesses looking to streamline appraisals and engage talent in ongoing feedback development. Award-winning features and guided set-up and training ensures performance management success now and in the future:online appraisals self-assessmentsreal-time goal tracking360° reviewsongoing feedback journalingtalent identification succession planningcompensation managementstatus tracking dashboardsguided setup and training for HR and end-usersHosted or on-premise deployment
Insight:Insight automates the entire hiring and selection process from requisition to hire and is tailored for the unique needs of public sector organizations. Reduce application review and screen time with Insight’s auto-scoring applicant tracking software. Produce weighted scores and rankings by combining online tests, screening protocols, performance exams, and situational tests. List open positions on your company website while maintaining its look and feel. Accept online job applications and ask job-specific supplemental questions. Track traffic and advertising sources and reduce the time and effort spent posting jobs and processing applications.Enhance applicant and staff experience by eliminating paper and reducing bottlenecks. Generate email notifications, maintain applicant history, track applicant skills, and more. Optimize your processes, visualize and analyze data, and fully grasp the impact of your HR initiatives. With Insight you have more than 90 standard reports, advanced ad-hoc reporting, and the dashboards you need to make your job easy. Analyze results, perform pass point analysis, check for adverse impact, view applicant flow, mean and standard deviation, item analysis, item discrimination, reliability, standard error of measurement, and more. Generate and manage your weighted eligible list, including configurable scoring rules and additional points processing to rank and refer applicants.Perform:Perform is the only full-featured employee performance management software in the marketplace that is packed with specific public sector functionality. Automate year-end and probationary employee appraisals and allow your HR team to replace manual systems. Analyze employee performance data to identify skill gaps and optimize employee development. Track progress on measured organizational alignment and progress against goals. Identify competency and skill gaps within your organization using one-on-one and/or 360 feedback, self-ratings, and competency models. Generate individual development plans and recommend trainings based on an employee’s competency scores. Visualize your workforce on the automatically generated organizational chart. Approvals, notifications, and to-do actions are displayed in the form of any activity stream. Align individual and team objectives with organizational strategy and manage employee performance and career goals. Powerful goal tools are included to ensure each employee is working on the “right things” to move the organization forward.· Configurable Performance Evaluations· Goal Library· Shareable Competency Content· Development Plans· Configurable Process Workflows· Ability to build Content sections for re-use· Configurable Rating Scales· Ability to build Library of Writing Assistants· 360 Reviews· Configurable Email Notifications· Automatic Evaluation Creation· Ability to perform actions in bulk for Employees EvaluationOnboard:Onboard enables new hires to become more productive from their first day on the job by streamlining new hire paper work, processes and training. New hires complete I9 and W4 forms online in minutes. Employees can sign forms using a mouse, allowing them to complete their new hire checklist online prior to day one. With Onboard, you can assign forms to specific employees, groups, and departments. Set up your required fields and approval routing, and you are done.Signatures look just like wet signatures because employees can use their hand and mouse to sign any online form. Additionally, new employees have their own access accounts with unique credentials for strengthened authentication and security. Configure your new hire portal with interactive social collaboration, questions and answers, documents, trainings, and videos. Communicate your organization’s mission and values, and relevant training information to new hires while they are going through the onboarding process.· Electronic Employee File· Federal I9 and W4 forms· Task Manager· Employee data upload· Build your own Onboarding forms**Onboard (ON) includes Federal I9 standard forms that are updated annually and Federal W4 forms updated every 2-4 years. NEOGOV:NEOGOV offers a background check application programming interface (API) integration that allows users to purchase, monitor status and collect data on their background checks. This is made possible by close technical integration with Partnered background check providers: NEOGOV provides an API which allows the customer to pre-populate Applicant or Candidate background check forms with first name, last name, and email address, automatically send an email notification to the Applicant or Candidate for further information needed for the background check (SSN, Date of Birth, consent signatures, etc.), NEOGOV through its’ Certified Eligible Partners will automatically start the background check process after the information is gathered. When results are provided by the Partner(s), NEOGOV will automatically display statuses for review and further hiring steps in Insight’s Online Hiring Center (OHC).Customer is responsible for maintaining strict access to the background check security roles in the OHC settings section called “Background Check”. Customer must contact Background Check Partner and NEOGOV immediately to revoke services if there is reason to believe that securities have been compromised.
The Elan Enterprise Learning Platform from Brainier is a completely new, mobile ready, cloud-based learning system that provides customers with an extremely high level of flexibility for the rapidly changing needs of today’s learners. At its core, Elan is a Learning Management System with all of the expected LMS features built-in and included out-of-the-box. Developed with customer input and feedback over a 3-year period, standard Elan functionality has evolved through major innovations including: multi-tenancy, virtually unlimited user group management capabilities, user-friendly company branding options, a highly intuitive social learning structure, a powerful video platform, as well as a suite of robust Content Authoring tools. Real-time reporting can be done at all times and at all levels of the organization using the powerful reporting and analytics tools within Elan. With web services via Elan's REST API and support for the latest xAPI and cmi5 standards, Elan is a scalable system with unprecedented flexibility for users and administrators.
Be the employer everyone wants to stay and grow withFoster a culture of high performance and career mobility through ongoing, consistent feedback, reviews, rewards and recognition. All within an intuitive, people-friendly system.
Our ATS is a cloud based tool that simplifies recruiting and helps you choose the top talent available.Calendar IntegrationsInterview SchedulingCandidate MatchingInterview ratingsVideo InterviewingPHR’s Onboarding solution makes sure your employees have the best first day. Our software gets your new hire on the right track by immersing them into the company culture and ensures efficiency and productivity day one.Automated workflowsTask assignment and managementForm managementE-verify integration
PERFORMANCE MANAGEMENT SOFTWARE: Employees have three core needs: engaging work, recognition for doing a great job, and knowing what is going on in the company. TalentGuard’s Performance Management Software is a cloud solution that enables companies to:Share corporate goals to align the organization and focus on results.Support real-time feedback and career development planning.Recognize and reward people based on key performance metrics.Recommend relevant learning resources to stimulate professional growth.With a robust performance review system, companies can move beyond the “one and done” evaluation process to an efficient and focused strategic talent management program.
Grovo is reimagining learning for today’s teams. The workplace learning company combines beautiful technology, engaging content, and hands-on advisory support to deliver a better way to learn at work. The heart of Grovo’s approach is microlearning -- bite-sized video lessons, exercises and real-world practice delivered in the right way, at the right time. From digital skills to leadership training, Grovo teaches employees the behaviors to be extraordinary at what they do, on a platform that learners and trainers love.
A unified solution to workforce management for every industry and every role. With APS, you’ll reduce costs, increase productivity, and gain insight into your business that will allow you to make informed, strategic decisions.
Dayforce HCM is a cloud-based application for Payroll Tax, Benefits, Workforce Management, Human Resources, Talent Management, Document Management, and Analytics. As a single application for HCM, Dayforce provides organizations with unprecedented access to real-time data and results across all domains of HCM. With one employee record, one user experience and no interfaces, organizations can find and hire the right people, process pay, manage benefits enrollment, maintain HR records, and schedule staff with work-life balance while managing compliance.
Pricing & Cost Guide for Talent Management Software System
See the Price/User for the top Talent Management Software System… plus the most important considerations and questions to ask when shopping for Talent Management Software System
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