[Home](https://www.selecthub.com/) \> [PSA](https://www.selecthub.com/category/professional-services-automation/) \> [PSA Software](https://www.selecthub.com/c/psa-software/) \> [Kantata](https://www.selecthub.com/p/psa-software/kantata/) \> Kantata vs Certinia PSA 

# Kantata vs Certinia PSA 

Last Updated: August 10th, 2026 

Our analysts compared [Kantata](https://www.selecthub.com/p/psa-software/kantata/) vs [Certinia PSA](https://www.selecthub.com/p/psa-software/certinia-psa/) based on data from our 400+ point analysis of [PSA Software](https://www.selecthub.com/c/psa-software/), user reviews and our own crowdsourced data from our [free software selection platform](https://www.selecthub.com/about/start-free-selection-project-site/?category=PSA Software&cta=psa-software). 

[Overview](#product-overview) [Pricing](#product-pricing) [Our Review](#product-analyst-summary) [User Ratings](#user-sentiment-section) [Features](#product-benefits-features) [Analyst Ratings](#analyst-rating-section) [Comparison Charts](#product-comparison-charts) [Screenshots](#product-screenshots) 

Remove Add to Compare 

[![Kantata Software Tool](https://cdn.selecthub.com/products/0bfce127947574733b19da0f30739fcd-9c78946e8842d28ee728e2a70f2561ae/resources/normal/logo.png?1772727168)](https://www.selecthub.com/p/psa-software/kantata/)

[ ![Product Awards](https://www.selecthub.com/display/images/awards_badge.svg) ](#awards-section) 

Remove Add to Compare 

[![Certinia PSA Software Tool](https://cdn.selecthub.com/products/e1d5be1c7f2f456670de3d53c7b54f4a-2ed8777c43642b73111cb6ed0b7b0b07/resources/normal/logo.png?1693316345)](https://www.selecthub.com/p/psa-software/certinia-psa/)

[Get Free Demo](https://pmo.selecthub.com/get-product-demo/?category=PSA+Software&product%5Fname=Kantata&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F0bfce127947574733b19da0f30739fcd-9c78946e8842d28ee728e2a70f2561ae%2Fresources%2Fnormal%2Flogo.png%3F1772727168) [Demo](https://pmo.selecthub.com/get-product-demo/?category=PSA+Software&product%5Fname=Kantata&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F0bfce127947574733b19da0f30739fcd-9c78946e8842d28ee728e2a70f2561ae%2Fresources%2Fnormal%2Flogo.png%3F1772727168) [Request Pricing](https://pmo.selecthub.com/get-product-pricing/?category=PSA+Software&product%5Fname=Kantata&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F0bfce127947574733b19da0f30739fcd-9c78946e8842d28ee728e2a70f2561ae%2Fresources%2Fnormal%2Flogo.png%3F1772727168&price=2) [Pricing](https://pmo.selecthub.com/get-product-pricing/?category=PSA+Software&product%5Fname=Kantata&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F0bfce127947574733b19da0f30739fcd-9c78946e8842d28ee728e2a70f2561ae%2Fresources%2Fnormal%2Flogo.png%3F1772727168&price=2) 

[Get Free Demo](https://pmo.selecthub.com/get-product-demo/?category=PSA+Software&product%5Fname=Certinia%2BPSA&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2Fe1d5be1c7f2f456670de3d53c7b54f4a-2ed8777c43642b73111cb6ed0b7b0b07%2Fresources%2Fnormal%2Flogo.png%3F1693316345) [Demo](https://pmo.selecthub.com/get-product-demo/?category=PSA+Software&product%5Fname=Certinia%2BPSA&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2Fe1d5be1c7f2f456670de3d53c7b54f4a-2ed8777c43642b73111cb6ed0b7b0b07%2Fresources%2Fnormal%2Flogo.png%3F1693316345) [Request Pricing](https://pmo.selecthub.com/get-product-pricing/?category=PSA+Software&product%5Fname=Certinia%2BPSA&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2Fe1d5be1c7f2f456670de3d53c7b54f4a-2ed8777c43642b73111cb6ed0b7b0b07%2Fresources%2Fnormal%2Flogo.png%3F1693316345&price=3) [Pricing](https://pmo.selecthub.com/get-product-pricing/?category=PSA+Software&product%5Fname=Certinia%2BPSA&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2Fe1d5be1c7f2f456670de3d53c7b54f4a-2ed8777c43642b73111cb6ed0b7b0b07%2Fresources%2Fnormal%2Flogo.png%3F1693316345&price=3) 

### Products Insights 

Overall Rating Comparison 

[ Analyst Rating Kantata - Analyst Score: 74 out of 100 74 Detailed Analysis ](#analyst-rating-section) [ User Sentiment ![Great User Sentiment](https://www.selecthub.com/display/images/scores/great.svg) (383 Reviews) ](#user-sentiment-section) 

[ Analyst Rating we're gathering data ](#analyst-rating-section) [ User Sentiment ![Great User Sentiment](https://www.selecthub.com/display/images/scores/great.svg) (536 Reviews) ](#user-sentiment-section) 

Price Starts From 

$45/User, Monthly 

[Free Trial is available →](https://pmo.selecthub.com/free-trial/?product%5Fname=Kantata&category=PSA Software&product%5Flogo=https://d3uimxdj41cg3o.cloudfront.net/products/0bfce127947574733b19da0f30739fcd-9c78946e8842d28ee728e2a70f2561ae/resources/normal/logo.png?1772727168) 

$175/User, Monthly 

[Free Trial is available →](https://pmo.selecthub.com/free-trial/?product%5Fname=Certinia PSA&category=PSA Software&product%5Flogo=https://d3uimxdj41cg3o.cloudfront.net/products/e1d5be1c7f2f456670de3d53c7b54f4a-2ed8777c43642b73111cb6ed0b7b0b07/resources/normal/logo.png?1693316345) 

Pros 

What we like about Kantata and Certinia PSA: 

* Customer support stands out, with users citing responsive help and software experts who troubleshoot quickly.
* Configurable enough to adapt to different business processes, giving you room to shape it around your workflows.
* Includes a wide feature mix spanning quote management, time and expense tracking, analytics and project overviews.

* Built on Salesforce with smooth integrations into NetSuite, Excel, Certinia Accounting and other CRM tools.
* Users find the interface friendly and the implementation process straightforward compared to many PSA tools.
* Packs a broad feature set covering time tracking, resource planning, forecasting and bank reconciliation.

Cons 

What we dislike about Kantata and Certinia PSA: 

* Steep learning curve means new users often face a long onboarding before they feel productive.
* Resource forecasting and scheduling feel limited, making task allocation harder for some users.
* Custom reporting and real-time data access can require manual workarounds.

* Customization options can feel limited, pushing some users into workarounds to fit specific workflows.
* New users often hit a steep learning curve, especially when switching from another PSA.
* Occasional crashes and lost data have frustrated some users during day-to-day work.

### Our Review 

**Bottom line:** Kantata and Certinia PSA both cover the full PSA stack, but they fit different buyers. Pick Kantata if you want a configurable, feature-rich platform at a lower starting price. Pick Certinia PSA if you're already a Salesforce shop and want a single source of truth across sales, services and finance.

Kantata suits agencies, consulting firms and software shops that need flexibility. It's built on Salesforce and connects with tools like Peoplesoft Financials, Sage Intacct and outside resource management apps. Users call out the quote management, time and expense tracking, invoicing and project overview tools as the day-to-day wins.

Certinia PSA leans toward companies that want tight ties between projects, resources, billing and revenue. It integrates with NetSuite, Salesforce, Salescloud and Certinia Accounting, and users find the interface friendlier on day one. If you need Gantt charts, one-click project creation and role-based dashboards out of the box, it has more of that work pre-wired.

Pricing sets the two apart. Kantata starts at $45 per user per month. Certinia PSA starts at $175 per user per month. Kantata is easier on smaller budgets, while Certinia's price reflects its deeper finance and reporting reach.

Support and rollout differ too. Kantata users praise the customer support and assigned software experts, though the setup takes time. Certinia's implementation feels quicker, but customization can feel boxed in and some users report occasional crashes.

If your stack already runs on Salesforce and you want billing, revenue recognition and sales engagement in one place, Certinia PSA earns the higher price. If you want a configurable PSA that adapts to your processes without the Salesforce tax, Kantata is the better fit.

### Analyst Rating Summary 

Overall Scores 

Based on the research and analysis by SelectHub's team of research analysts, Kantata has an analyst rating of 74\. Our analysts are still gathering data for Certinia PSA. 

Kantata - Analyst Score: 74 out of 100 74 

we're gathering data

Features Comparison 

**Customer Relationship Management (CRM)**  
Manage all your client interactions and track every opportunity from first contact to project completion, so you always know exactly where things stand. 

58 

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**Customizations**  
Adjust the software to match your team's unique workflows and specific project requirements, ensuring it fits perfectly into how you already do business. 

100 

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**Dashboards and Reporting**  
See your business's performance at a glance with live updates and easy-to-read charts, giving you the insights to make smart decisions quickly. 

100 

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[Show More](#) [Show More](https://pmo.selecthub.com/customize-data/?category=PSA Software) 

### Analyst Ratings for Functional Requirements [Customize This Data](#) [Customize This Data](https://pmo.selecthub.com/customize-data/?category=PSA Software) 

How Kantata compares against the top 11 functional requirements as defined by SelectHub project data. 

Kantata Certinia PSA 

\+ Add Product [\+ Add Product](https://pmo.selecthub.com/customize-data/?category=PSA Software) 

Customer Relationship Management (CRM) Customizations Dashboards AndReporting Document Management Mobile Capabilities Platform Capabilities Project Collaboration Project Financials Project Management Resource Management Time And ExpenseManagement 58 100 100 100 16 70 100 95 89 100 91 0 25 50 75 100 

Implementation Level of Effort Estimation 

**Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. [Read more](#) 

**Tier 2:** Supported with workarounds or add-ons that may require additional costs. 

**Tier 3:** Requires partner integrations or custom development that is often at an additional cost. 

**Customer Relationship Management (CRM)**   
Manage all your client interactions and track every opportunity from first contact to project completion, so you always know exactly where things stand. 

40%

0%

60%

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N/A

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**Customizations**   
Adjust the software to match your team's unique workflows and specific project requirements, ensuring it fits perfectly into how you already do business. 

100%

0%

0%

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N/A

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N/A

**Dashboards And Reporting**   
See your business's performance at a glance with live updates and easy-to-read charts, giving you the insights to make smart decisions quickly. 

100%

0%

0%

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N/A

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N/A

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N/A

**Document Management**   
Keep all project files, contracts, and important paperwork in one secure place, making it simple to find what you need exactly when you need it. 

100%

0%

0%

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N/A

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**Mobile Capabilities**   
Manage projects, log time, and approve expenses easily from any device, allowing you to stay productive and connected even when away from your desk. 

14%

0%

86%

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N/A

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**Platform Capabilities**   
Run your entire business process on a stable and powerful system that reliably connects all your data and tools in one central location. 

70%

0%

30%

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N/A

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**Project Collaboration**   
Coordinate seamlessly with your team by centralizing all communication, documents, and tasks in one place, ensuring everyone is on the same page and projects move forward effortlessly. 

100%

0%

0%

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N/A

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**Project Financials**   
Track project budgets, expenses, and revenue in real-time to maintain profitability and easily understand the financial health of every engagement you undertake. 

86%

0%

14%

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N/A

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**Project Management**   
Organize and manage complex projects by defining tasks, setting milestones, and monitoring progress, so you deliver on time and exceed client expectations. 

86%

0%

14%

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N/A

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**Resource Management**   
Maximize team utilization by identifying which people have the right skills and availability for new projects, preventing burnout and improving delivery speed. 

100%

0%

0%

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N/A

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**Time And Expense Management**   
Easily record and submit your hours and project costs from anywhere, speeding up invoicing and ensuring accurate billing for all client engagements. 

88%

0%

12%

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N/A

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**Customize This Data For Your Unique Needs**and compare feature capabilities head-to-head [CUSTOMIZE NOW](#) [CUSTOMIZE NOW](https://pmo.selecthub.com/customize-data/?category=PSA Software) 

### Analyst Ratings for Technical Requirements [Customize This Data](#) [Customize This Data](https://pmo.selecthub.com/customize-data/?category=PSA Software) 

Implementation Level of Effort Estimation 

**Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. [Read more](#) 

**Tier 2:** Supported with workarounds or add-ons that may require additional costs. 

**Tier 3:** Requires partner integrations or custom development that is often at an additional cost. 

**Integrations And Extensibility**   
Connect the software to your existing accounting, CRM, and payroll systems, extending its power and creating a single source of truth across your business operations. 

61%

0%

39%

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N/A

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**Platform Compliance**   
Ensure all your client data, processes, and records adhere to the latest industry and government regulations, minimizing risk and giving you peace of mind. 

86%

0%

14%

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N/A

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**Platform Security**   
Protect your sensitive client and project information with industry-leading encryption and strict access controls, so your data stays safe from unauthorized users and threats. 

63%

0%

37%

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**Requirements Summary**Of typical requirements, 65.6% are fully supported out of the box by Kantata including Customizations, Dashboards And Reporting and Document Management. We are still evaluating data for Certinia PSA at this time. Certinia PSA has an analyst rating of and a user sentiment rating of 'great' based on 536 reviews, while Kantata has an analyst rating of 74 and a user sentiment rating of 'great' based on 383 reviews. 

### User Sentiment Summary 

Kantata has a user sentiment rating of 85 based on 383 reviews. Certinia PSA has a user sentiment rating of 84 based on 536 reviews. 

![Great User Sentiment](https://www.selecthub.com/display/images/scores/great.svg) 383 reviews 

![Great User Sentiment](https://www.selecthub.com/display/images/scores/great.svg) 536 reviews 

Synopsis 

Evaluating all review platforms, our market analysts have compiled the following user sentiment data. 

85% 

of users recommend this product

Kantata has a 'great' User Satisfaction Rating of 85% when considering 383 user reviews from 3 recognized software review sites. 

84% 

of users recommend this product

Certinia PSA has a 'great' User Satisfaction Rating of 84% when considering 536 user reviews from 5 recognized software review sites. 

User Review Scores 

**FinancesOnline** 

n/a 

**4.8** (9) 

**G2.com, Inc** 

**4.3** (346) 

**4.2** (438) 

**Software Advice, Inc** 

**4.28** (21) 

n/a 

**Capterra Inc** 

**3.7** (16) 

**4.2** (49) 

**Gartner, Inc** 

n/a 

**4.7** (22) 

**TrustRadius** 

n/a 

**3.6** (18) 

### Awards 

SelectHub awards earned by these products based on a comprehensive analysis by our research analysts. 

SelectHub research analysts have evaluated Kantata and concluded it earns best-in-class honors for Document Management and Project Collaboration. 

![Document Management Award]()

![Project Collaboration Award]()

No awards.

### Product Assistance 

Training Resources 

Documentation

In Person

Live Online

Videos

Webinars

Documentation

In Person

Live Online

Videos

Webinars

Support 

Email

Phone

Chat

FAQ

Forum

Knowledge Base

24/7 Live Support

Email

Phone

Chat

FAQ

Forum

Knowledge Base

24/7 Live Support

### Product Basics 

Company Size 

i 

Small

Medium

Large

Small

Medium

Large

Platforms Supported 

Windows

Mac

Linux

Android

Chromebook

Windows

Mac

Linux

Android

Chromebook

Deployment Supported 

Cloud

On-Premise

Mobile

Cloud

On-Premise

Mobile

Comparison of Top Alternatives 

[Kantata Alternatives ](https://www.selecthub.com/psa-software/kantata/alternatives/) 

[Certinia PSA Alternatives ](https://www.selecthub.com/psa-software/certinia-psa/alternatives/) 

### Screenshots 

![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]() 

![Screenshots]()![Screenshots]()![Screenshots]() 

### Key Features 

* **Foresight Analytics** – Helps you plot future project performance and manage routine resourcing, giving planners a forward-looking view of capacity and margins.
* **Proposal Modeler** – Lets you evaluate profitability on future projects by modeling resource efforts, margins and expenses before work starts.
* **Resource Planning** – Pinpoints required skills and available resources and runs scenarios to make the most of your bench.
* **Billing Engine** – Invoices revenue in real time with step-by-step or batch processing, helping you speed up cash flow.

* **Resource Management** – Shows every angle of a resource schedule including project time, PTO and non-billable hours, with 24/7 visibility into capacity and backlogs.
* **Sales Engagement** – Supports the sales cycle by helping you build realistic quotes, forecast resource needs and spot supply-demand gaps before deals close.
* **Project Financials** – Tracks revenue, bookings, backlog, billing and budgets with portfolio and project views, and automates the bid-to-bill process across sales, services and finance.
* **Time and Expense** – Lets users log and approve timecards on web or mobile, copy hours from prior weeks and handle bulk approvals for large batches.

### Top Alternatives in PSA Software 

[  Accelo ](https://www.selecthub.com/p/psa-software/accelo/) [  Autotask PSA ](https://www.selecthub.com/p/psa-software/autotask-psa/) [  Avaza ](https://www.selecthub.com/p/project-management-software/avaza/) [  BigTime ](https://www.selecthub.com/p/psa-software/bigtime/) [  Birdview PSA ](https://www.selecthub.com/p/psa-software/birdview/) [  Certinia ](https://www.selecthub.com/p/psa-software/certinia/) [  Changepoint SA ](https://www.selecthub.com/p/psa-software/changepoint-sa/) [  CloudBlue PSA ](https://www.selecthub.com/p/psa-software/cloudblue-psa/) [  ConnectWise PSA ](https://www.selecthub.com/p/psa-software/connectwise-psa/) [  Deltek Vantagepoint ](https://www.selecthub.com/p/psa-software/deltek-vantagepoint/) [  Dynamics 365 Project Operations ](https://www.selecthub.com/p/project-management-software/dynamics-365-project-operations/) [  Forecast ](https://www.selecthub.com/p/psa-software/forecast-app/) [  HaloPSA ](https://www.selecthub.com/p/psa-software/halopsa/) [  NetSuite SuiteProjects Pro ](https://www.selecthub.com/p/psa-software/netsuite-suiteprojects-pro/) [  Polaris PSA ](https://www.selecthub.com/p/psa-software/polaris-psa/) 

### Related Categories 

Kantata and Certinia PSA can also be found with other leading products in these categories: 

[Project Management Software ](https://www.selecthub.com/c/project-management-software/) 

[Resource Management Software ](https://www.selecthub.com/c/resource-management-software/) 

[Work Management Software ](https://www.selecthub.com/c/work-management-software/) 

Show more 

[Business Management Software ](https://www.selecthub.com/c/business-management-software/) 

[ERP Software ](https://www.selecthub.com/c/erp-software/) 

Show more 

### Head-to-Head Comparison 

![Kantata Software Tool]() 

![Accelo Software Tool]() 

[Kantata VS Accelo](https://www.selecthub.com/psa-software/accelo-vs-kantata/) 

![Kantata Software Tool]() 

![Autotask PSA Software Tool]() 

[Kantata VS Autotask PSA](https://www.selecthub.com/psa-software/kantata-vs-autotask-psa/) 

![Kantata Software Tool]() 

![BigTime Software Tool]() 

[Kantata VS BigTime](https://www.selecthub.com/psa-software/bigtime-vs-kantata/) 

![Kantata Software Tool]() 

![Certinia Software Tool]() 

[Kantata VS Certinia](https://www.selecthub.com/psa-software/certinia-vs-kantata/) 

![Kantata Software Tool]() 

![CloudBlue PSA Software Tool]() 

[Kantata VS CloudBlue PSA](https://www.selecthub.com/psa-software/kantata-vs-cloudblue-psa/) 

![Kantata Software Tool]() 

![ConnectWise PSA Software Tool]() 

[Kantata VS ConnectWise PSA](https://www.selecthub.com/psa-software/kantata-vs-connectwise-psa/) 

![Kantata Software Tool]() 

![Deltek Vantagepoint Software Tool]() 

[Kantata VS Deltek Vantagepoint](https://www.selecthub.com/psa-software/kantata-vs-deltek-vantagepoint/) 

![Kantata Software Tool]() 

![NetSuite SuiteProjects Pro Software Tool]() 

[Kantata VS NetSuite SuiteProjects Pro](https://www.selecthub.com/psa-software/kantata-vs-netsuite-suiteprojects-pro/) 

![Kantata Software Tool]() 

![Polaris PSA Software Tool]() 

[Kantata VS Polaris PSA](https://www.selecthub.com/psa-software/kantata-vs-polaris-psa/) 

![Kantata Software Tool]() 

![Scoro Software Tool]() 

[Kantata VS Scoro](https://www.selecthub.com/psa-software/kantata-vs-scoro/) 

![Kantata Software Tool]() 

![Upland PSA Software Tool]() 

[Kantata VS Upland PSA](https://www.selecthub.com/psa-software/kantata-vs-upland-psa/) 

![Kantata Software Tool]() 

![Workday PSA Software Tool]() 

[Kantata VS Workday PSA](https://www.selecthub.com/psa-software/kantata-vs-workday-psa/) 

**About SelectHub (and our data)** 

We’re the employee-owned Austin-based startup democratizing software data so you can make your decisions in an influence-free zone. Our market data is crowdsourced from our user-base of 100,000+ companies.

WE DISTILL IT INTO REAL REQUIREMENTS, COMPARISON REPORTS, PRICE GUIDES and more...

![SelectHub Products Reporting and Analytics]() 

[Build Your Requirements](https://pmo.selecthub.com/psa-software-requirements-onsite/)

![SelectHub Products Cost and Pricing Guide]() 

[Get Your Free Comparison Report](https://pmo.selecthub.com/request-custom-scorecard/?category=PSA%20Software)

**Tier 1:**  
Fully/moderately supported out-of-the-box allowing for quick and easy deployment.  
Fully or moderately supported out-of-the-box with industry-leading capabilities and is immediately available after installation without needing any add-ons, integrations, or custom development. 

**Tier 2:**  
Supported with workarounds or add-ons that may require additional costs.  
Not directly available in the software, but can be accomplished using other built-in features, workarounds, or add-ons/products from the vendor with or without any additional cost. 

**Tier 3:**  
Requires partner integrations or custom development that is often at an additional cost.  
Requires additional integrations, plugins, marketplace applications from a third-party vendor, or custom development using the APIs, libraries, extensions, and development framework supported by the software, with or without any additional cost. 

[Close](#)

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