WhenToWork by WhenToWork, Inc.

Our unique W2W "scheduling engine," called "AutoFill" is the most advanced in the industry, and can consider employee "prefer, dislike and cannot work times."  It was developed by a team of Math Ph.D.'s and is designed to help you assign the best possible schedules and quickly find willing replacements - reducing absenteeism and overtime. 


  • You securely access WhenToWork from anywhere, to quickly create and publish schedules, and everyone is automatically notified by email and text message. Easily make schedule changes and find the best replacements in a matter of minutes. 

  • Control what employees can see and do online using their own ID/password: view schedules, enter work time preferences, trade and pick up shifts, request time off and send messages, and much more.

  • Add other managers and set their permissions. 

  • Managers and employees can export to Google calendar and it will be automatically updated when anything changes and can be updated on their mobile devices and calendars. 

  • Manually assign shifts or harness the power of our proprietary AUTOFILL to automatically assign shifts based on employee availability, work time preferences, constraints and skills.