Microsoft Power BI
Community Rating
Out of 3 Reviews

Microsoft Power BI by Microsoft Corporation

Power BI transforms your company's business intelligence data into rich visuals for you to collect and organize, so you can focus on what matters to you. Stay in the know, spot trends as they happen, and push your business further.
Use the power of visualized data, with capable and sophisticated business intelligence dashboards featuring user controls that help with ad-hoc analytics or BI on the fly. Custom BI applications help intelligence analysts collect insights “at the speed of search” and promote changes to business processes, or other decision making that will add value to an enterprise.
Power BI is designed to offer up business intelligence solutions through a channel-based approach: breaking down silos, opening up communications, and presenting self-service Bi data in a transparent way. Learn how one of the leading sets of business intelligence tools helps companies to “compute into the future.”

Cost of Ownership

Cost Structure for Power BI:

License/Subscription Cost Based on number of users for Power BI Pro and Capacity-based pricing for Power BI Premium (refer pricing section for more details)
Maintenance Cost Included in the subscription cost
Installation/Implementation Cost Included in the subscription cost. Additional charges may apply for data migration during implementation, maintaining on-premise data sources and building dashboards and reports
Customization Cost Dependent on functional requirements and specific needs of the organization
Data Migration Cost/Change Management/Upfront Switching Cost Dependent on your current software, amount of data to be migrated, availability of migration tools, complexity of data and gaps between the existing system and the new system.
Training Cost
  • Dependent on the type of training opted by an Organization, whether it is end-user training or group/department training or video/self-training or training the trainer.
  • Self-guided trainings are available free of cost whereas self-paced and online classroom training can be charged between $175 to $300 for a Power BI course
Recurring/Renewal Costs Renewal cost is equivalent to the fees paid monthly or annually
Pricing Details
Product Name Description Price/Details
Power BI Desktop Author
  • Connect to hundreds of data sources
  • Clean and prepare data using visual tools
  • Analyze and build stunning reports with custom visualizations
  • Publish to the Power BI service
  • Embed in public websites
Power BI Pro Share and Collaborate
  • Build dashboards that deliver a 360-degree, real-time view of the business
  • Keep data up-to-date automatically, including on-premises sources
  • Collaborate on shared data
  • Audit and govern how data is accessed and used
  • Package content and distribute to users with apps
$9.99 per month per user
Power BI Premium For large deployments
  • Gain dedicated capacity you allocate, scale, and control
  • Distribute and embed content without purchasing per-user licenses
  • Publish reports on-premises with Power BI Report Server
  • Unlock more capacity and higher limits for your Pro users
  • $4,995 per node per month
  • Approx. $24,975 per month for 5000 users with 3 nodes (Power BI Premium cost will be $14,895 + $9,900 for 100 BI pro users)
  • Power BI pro licenses need to be purchased for Power BI premium subscription for content authoring
Deployment Options What options are available for product deployment? Cloud - based/SaaS
Pricing Model What is the pricing model? Subscription and Capacity-based
Minimum Commitment Is there a minimum monthly or yearly commitment required for purchase? Minimum annual commitment is required for purchase
Custom Quote Is there an option of requesting custom quote? Available
Free Trial Does the vendor provide a free trial option? Yes
Product Limitations

Some of the product limitations include:

  • No integration available for services like Vend POS, Shopify directly
  • Graphical visualization is fairly limited as compared to other BI tools
  • Does not support SQL queries
  • Comparatively difficult to work with huge data sets on Power BI
  • Does not let users build scheduled reports, personalized user views, personalized notifications, personalized security views, or customizable reports

Tableau Server: Starting at $35 per user per month

QlikView: Starting at $1,350 per user

Oracle BI: Starting at $150 per user per month

If You’re Not Sure About Power BI
Despite its status as one of the cheapest business intelligence tools as well as having one of the simplest pricing structures, Power BI isn’t a one-size-fits-all solution.  If you’d like to explore other BI tools, you can check out our Business Intelligence Leaderboard, and read our article comparing Microsoft Power BI to Tableau and Qlikview.

Tableau is a powerful data visualization tool.  It provides fast data analysis and data refreshing functions and, like Qlik Sense, is intuitive to use but doesn’t support scripts.  Tableau is offered in DesktopBig Data Analysis and Server.

Like Tableau, Qlik offers three different products: Qlikview, Qlik Sense and Qlik Sense Cloud.  Each product has different versions with different capabilities, including free versions for each product.  A data visualization tool, Qlik is one of the largest BI vendors that makes data analysis easy for most businesses.

Along with data visualization, Sisense allows users to combine data from multiple sources.  This function helps gather the most accurate insights possible, since all of your data can be analyzed together.  Sisense is tailored for mid- to large-sized businesses.


  • Connect to business intelligence and analytics data in Excel spreadsheets, your favorite services, and inside your organization’s diverse data sources. Power BI tools collect your data in one place, so you can stop searching for your data, and start exploring, with business intelligence software that’s loaded with discovery features.
  • Dive into your data and generate insights with simple drag-and-drop gestures. Save those insights as beautiful, interactive dashboards and reports with BI software that reveals the stories hidden in your data. 
  • Create personalized dashboards and keep up on business analytics metrics that matter to you. Get a holistic view of all your data with a 360-degree BI solution, and empower your team to make quick, confident decisions.