Your Guide to Software Selection

The 3 Categories of HR Software Applications

In today’s business environment, HR software applications makes human resource management and operations easier and more efficient. Software programs range from helping staff members complete their everyday tasks to overseeing a company’s human resource (HR) operations. Three key categories of HR management software exist:

• Core HR software
• Workforce management
• Strategic HR

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Core HR Software Overview

With a core HR program, companies will have a system that oversees the operations that classic HR departments typically manage. These functions include personnel tracking, payroll and benefits processing. Owners or managers of small companies often handle HR functions personally, but as a business grows, other important responsibilities could suffer. When a business becomes too large for its supervisors to handle the staff’s payroll and oversee the day-to-day administrative tasks, it will benefit from upgrading its systems to include a core HR program.

Core Program Features

Companies that choose a core program will have a system that is capable of managing employee benefits. This includes each staff member’s paid time off, 401K enrollment, life insurance policies and healthcare programs like their medical and dental plans. The software will also store each employee’s sensitive data. This consists of social security numbers, past employment details and each worker’s contact information.

Payroll management is another HR operation that software is able to take over. The software has the technology to manage employee salaries, contributions made to a retirement program, bonus information and healthcare deductions. The system will also oversee tax payments and handle direct deposits on payday.

Workforce Management Overview

Workforce management software adds additional elements to HR software solutions. For instance, it allows the business to schedule and track its staff through the program. This type of software is ideal for companies that schedule their employees in shifts. With workforce software, a business will have an application that records the time that each person spends doing his or job. It will assess a business’s observance of the country’s labor laws and take care of payroll. If a company has a payroll program that they prefer, then they can direct their IT department to integrate the workforce system with their current payroll software.

Workforce Program Features

When companies select a workforce management software, they’ll have a system that tracks each employee’s attendance and number of absences. It includes a feature that lets workers clock in and out for the day. It can also track each employee’s sick or paid time off day accruals and usages. With this type of system, the company’s managers will receive notifications for missed or accomplished work goals. The software is designed to make scheduling changes as well as alert employees of them. It will also notify management when staffing levels are insufficient.

Strategic HR Overview

Strategic software promotes company growth. To do this, the program works to attract and develop top people for a business. This kind of software also provides comprehensive management services. In addition, many of these programs include a blend of applicant recruiting and tracking operations.

When it comes to internal functions, strategic software offers learning management features in addition to performance review options. Companies can use this kind of program to streamline different planning systems to confirm that it is using its staff in the best way possible. With a strategic program, a business can also make sure that its staff members are growing and developing. This will work toward better retention rates and improved employee satisfaction numbers.

Strategic System Features

Companies that decide to implement a strategic system will have a centralized database that allows its recruiters to store information about job applicants and track employment applications. Along with candidate tracking, the system will record the status of applicants. Some HR software vendors include handy features like the ability to perform background checks and schedule interviews in their programs while the employee evaluation component will aid worker development. Supervisors can use the program to conduct worker reviews and track goals. With the software, company managers can oversee training programs as well as assess the continuous development of the existing staff. Specialized features include tracking test scores, storing curriculum and reporting certifications.

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Increasing Efficiency

Core HR software, workforce management and strategic HR programs generally include overlapping components. Integrated software programs that offer comprehensive operations also exist. As you begin considering the best HR option for your company, be sure to assess the needs of your business before selecting your upgrade.

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