If you’re looking for a human resource management software features and requirements checklist/template, we’ve got it for you. We’ve compiled this comprehensive business and functional requirements checklist below. We’ve found that the following HR software requirements are most critical when selecting human resource software.
Managing employee benefits, including health care, 401k contributions, etc., is a major facet of human resource management. Your HRM solution should facilitate the workflows and information for benefits. Additionally, permitting employees to enroll in benefits through the HRM minimizes errors and extraneous work.
HR systems can offer wellbeing programs, coaching, benefits integration, and wellness incentives to help employees utilize and make smarter choices in their health benefits
Employee Information Management
Employee Lifecycle Records
The HRM solution includes a complete directory of employee profiles that can include personal information, job and salary history, banking and tax details, insurance plans, time off accrued, disciplinary history, performance feedback, or any other custom fields important for the company. i.e. – Keep all employee information linked to the main record, for ease of tracking and reporting.
Employee Self Service Portal
The HRM solution can provide employee self-service, letting them login and view important information regarding their insurance plans, financial benefits and options, banking and tax details, employee time off and holiday calendars, as well as a knowledge base of informative documents.
Compensation & Salary Administration
Money is useful. Especially when it comes to budgeting and paying your workforce. Some HRM solutions provide compensation management to simplify your company’s financial planning. Base salary administration, bonus programs, commissions, and stock & long-term incentive management are included in various modules.
An HRM can make your accounting department’s work easier. With the proper payroll software modules, your HRM solution can track employee salaries, bonuses, 401k contributions, health and other deductions; calculate withholding for taxes; and cut paychecks.
Time & Attendance Management
You need to manage staff scheduling, and some csn provide functionality for scheduling shifts and attendance to ensure compliance with staffing needs. These HR software solutions can schedule employees across departments, locations and projects, and provide alerts to employees when schedules change and when staffing levels are inadequate.
Electronic timesheets make payroll and tracking smooth. So why not get an HRM that provides the functions?
Your workforce will need time off, and your HRM can manage it. PTO (paid time off) accrual and use, disability leave, maternity/paternity leave, etc.
The solution enables job requisitions to be created and posted for applicants to view
Posting job descriptions to popular sites can be a hassle. An HRM solution with a good Applicant Tracking System (ATS) can help standardize and automate the process.
In the modern world, social media is for more than just sharing pictures of cats. Your HRM solution can help you leverage social collaboration and outreach to find qualified applicants.
Along with posting requisitions to attract candidates, an ATS can keep records of various applicant evaluation information, such as responses to questionnaires or interviewer comments.
Learning & Professional Development
Learning Course Administration
Training and learning courses are vital to keeping your workforce up-to-date. Check to see if your preferred HRM solution can enable eLearning.
Professional Certification Management
Keeping track of what certifications your employees hold minimizes staffing and planning issues. Some HRM solutions can also tie into external systems to help provide course content to your employees.
Budgeting & Forecasting
HR budgeting & forecasting abilities consolidate and centralize financial information, which can make it easier for managers to produce more accurate budgets and perform what-if scenario analysis for human resource based expenditures.
When dealing with billing and invoicing, especially for contracting companies, automation of accounts payable/receivable simplifies your overall workflow.
There are multiple HR-related regulations which require specific paperwork and tracking, such as the Affordable Care Act (ACA) and tax filing (W4s, I9s, etc.). Having an HRM solution which can automatically generate the proper reports and workflows can greatly improve your company’s efficiency.
Modern HR personnel and job applicants are constantly on the move, so full-fledged access to the system on mobile devices is extremely important. Native applications (“apps”) for iPhone/iPad, Android devices, Windows Phone, etc., enable users to access the HRM solution without needing to tote around a laptop.
Many HRM products are web-based or “SaaS” platforms (Software as a Service) and this is more often a standard requirement when shopping for an HRM platform. Otherwise, you may want an On-Premise solution that is installed on your own managed servers and maintained by an internal team.
You will want to make sure that security is tight within your solution of choice, checking that it creates and maintains a running log of all administrative and user actions. Having a user activity audit trail can help remedy problems that occur more quickly as well as keeping track of the timing of key process and interface changes to avoid confusion.
Don’t overlook the level of support you’ll receive from your HRM solution of choice. Check cost, service level agreements, turnaround times and other items that are necessary to get the type of support you believe your team and organization will require.
What is included in your maintenance package including updates, upgrades, services and any costs associated with ongoing product maintenance. Further, how will you be notified of any unplanned outages or service denials.
Check out financially stability/status using services like Dun & Bradstreet. Check for funding history (including most recent funding), count of employees, and other indicators that the selection of HRM vendors you’re evaluating are standing on solid ground.
This is another reminder to not only return to the review sites to see what past and current users have said about the HRM solutions you’ve shortlisted, but also check to see if the vendor has been previously used by your organization as well as their overall reputation.
Start by reviewing our Human Resources Management Leaderboard for expert analysis of all the major competitive platforms. Between them, there is a sea of HRM features available. Additionally, consider what past and current users are saying about popular HRM solutions by checking out top user review sites, like G2Crowd and TrustRadius.
Did you find this HRM checklist useful? Ready to get started with a HRM platform? Jumpstart your HRM selection project with our free HRM requirements template or by getting free HRM price quotes based on your unique business needs.
Top HRM Solutions in 2016
When evaluating the right Human Resource Management (HRM) solution for your company, you need to know which packages excel in terms of features and functionality that your business can use. SelectHub has evaluated numerous HRM companies across multiple features and functionality sets. We’ve received input from several sources, such as customers who have purchased the products and feedback from top industry analysts.
Below are the HRM solutions that offer the highest level of service to businesses and are the SelectHub Top HRM Solutions in 2016.
ADP Vantage HCM
ADP Vantage HCM is offered in multiple scalable packages that are designed to grow along with your enterprises and level of staff. The platform gives you extensive talent management features, time and labor management, benefits administration including ACA compliance, recruiting and onboarding abilities, payroll and tax administration, and comprehensive analytics. All ADP Vantage HCM data is fed into your dashboard in real time and you can create diagrams and charts based on these reports. ADP Vantage HCM is also offered in a demo version (before any financial commitment is required) and the vendor provides online support from initial inception to ongoing enquiries.
BambooHR is an online human resources (HR) software service for small and midsized businesses. It helps small and growing companies transition from spreadsheets to a Human Resource Information System (HRIS) that adapts to their changing needs. HR professionals can focus their time on meaningful work by using BambooHR’s Applicant Tracking System (ATS), Benefit Enrollment, Performance Reviews, and Payroll abilities to manage all aspects of the employee lifecycle. BambooHR gives executives visibility into strategic indicators like employee turnover and retention. BambooHR also provides a robust API for custom integration with other systems.
Epicor HCM is a global HRMS offering integrated talent management and human capital management solutions. It provides a full suite of intuitive and adaptive HR management features for core HR processes, as well as additional modules for Performance Management, Training and Development, Timesheets, Position Control, Candidate self-service, and Mobile Employee and Manager self-service. Additionally, Epicor HCM contains powerful HR reporting and analytics functionality that helps you align your corporate goals with employee performance, and empowers you with flexible tools to analyze applicant and employee data for better workforce management.
Halogen’s Talent Management Suite is a comprehensive suite of tools that provide end-to-end, fully integrated applications that were designed to organically support optimal employee performance. Each module works together to streamline talent management operations, while also aligning your workforce with your business strategy. The five primary modules each focus on a specific facet of human resources: Performance Management, Learning & Development, Sucession & Leadership, Compensation, and Recruiting & Onboarding. Halogen is consistently ranked number one in customer satisfaction, and it is a leader in the mid-size market for good reason.
Infor Human Capital Management
Infor HCM combines HR, talent management, workforce management, learning management and analytics tools to provide business and HR leaders with the information they need to optimize their workforce. Infor HCM enables more informed decision-making, greater workforce agility, and a higher rate of return on talent. By improving employee engagement and performance, quality of hire, and talent mobility, HR teams can deliver strategic business outcomes and develop a more productive workforce. Infor HCM also includes a learning management module to augment the core HR features.
Kronos Workforce Central
Kronos Workforce Central is a complete set of human resource and workforce management applications including Kronos HRMS, payroll, time and attendance, absence management, workforce scheduling & collaboration, talent management & recruiting, and powerful analytics.
Lumesse Talent Link
Lumesse’s comprehensive, integrated talent management system includes capabilities such as onboarding, Core HR, learning, performance, skills and competency, HR analytics, career and succession, 360 feedback, and compensation.
SuccessFactors business software provides organizations with an integrated suite of features to manage their workforce.
Core HR, payroll, applicant tracking, on-boarding, learning management, performance review, goal management, and compensation management are all available in the SuccessFactors suite.
Ultimate Software UltiPro
UltiPro includes unified feature sets for talent acquisition, on-boarding, payroll, benefits administration, real-time reporting and analytics, performance reviews, time & attendance, workforce scheduling, succession planning, talent management, and more, as well a secure role-based Web portal for executives, managers and employees.
Workday Human Capital Management
Workday is an online ERP which has several human capital management modules. The areas of functionality include human resource management, benefits administration, talent management, recruiting, payroll solutions, time tracking, learning, and workforce planning & analytics. Workday focuses heavily on the mobile experience – allowing employees to access their own information, allowing recruiters to access candidate information anywhere at any time, and allowing managers to improve time off and control absences and to handle employee performance.