Human resource oversight is essential to profitability, efficiency and long-term organizational success. Nonprofits, corporations and startups commonly rely on workforce management software to control their HR overhead, improve scheduling practices and effectively administer labor talent.
Whether a company is a small startup or an established institution, workforce management software (aka WFM software) has diverse advantages. Here are some real-world examples of the benefits organizations might realize.
Minimized Scheduling Expenses
Workforce management solutions are extremely important in demanding professional environments. In early 2015, Saint Mary’s Hospital of Waterbury, Connecticut, experienced significant difficulties aggregating information about its nursing staff assignment policies. The root of the problem was that management couldn’t determine whether nurses were being assigned in a fashion that was both efficient and commensurate with patient needs.
Employing a cloud-based HR management tool permitted nurses to receive assignments, find out what each required and perform the appropriate tasks. From there, managers tracked the results and quantified labor costs. The hospital eventually saved $650,000 by reducing overtime and eliminating unnecessary labor expenses. This example clearly reveals how employee-specific data collection can make it far easier for companies to gain valuable insights about which of their staff policies function well and which don’t.
Coping with Mobile-Enabled Workflows
More work forces are becoming dependent on mobile technology. Citrix data from 2012 revealed that on average, organizations only had seven desks per every ten employees. Mobile work styles have benefits like heightened employee retention, increased productivity, stronger corporate cultures and more capable work forces, but they can pose unique HR management challenges.
Modern workforce management software commonly embraces mobile devices for practical reasons. This makes it particularly well-suited to taking charge of on-the-go or distributed staff. Some apps even include tools specifically designed for mobile workforce management, or MWM, which reveals information on what workers are doing and connects them with available workloads.
Analysts say teams that invest in mobile workforce tools are more likely to exceed their operational goals. Because workforce management apps are easy to integrate into existing workflows, companies can institute relatively complex data analysis practices without significantly increasing their workers’ obligations. Instead of manually tracking workers, managers can log automatically-generated performance data, and business still continues as usual.
Simplifying Office Minutiae
Time and attendance tracking and task oversight may also support common management jobs, like completing payrolls. Some workforce apps can be configured to associate performance data and work histories with individual worker accounts. In the end, leaving the bulk of your HR to a custom software suite might make it easier to distribute compensation and determine who ought to be recognized for putting in extra effort.
Decision makers aren’t the only people who benefit from their companies using software to manage human resources. Many ERP systems include employee self-service portals that let workers check available vacation hours, schedule leave and even access benefit and tax info. With properly-protected systems, companies can potentially forego many of the operational burdens they’d normally face with cloud-based employee data because they don’t need to implement security and privacy controls in house.
Fostering Forward Motion
Businesses naturally want to expand with time, and whether they prefer to focus on adding workers or simply acquiring new capabilities, management software can help. These tools empower small companies to unify talent acquisition and skills-development processes.
With the right software, a personnel file you create during an initial interview will remain tied to a given individual until they eventually leave your employ. In the interim, managers can access and annotate their data at any given moment. While maintaining comprehensive employee data definitely helps overseers optimize teams and assignments, it also provides workers with accurate performance feedback.
Training regimens are also easier to observe when you use unified software solutions. Decision makers can target promising candidates for continual improvement and monitor their progress throughout their careers. These methods also permit effective training expense control, as they clearly reveal the efficacy of different skills-acquisition strategies.
With additional data comes an increased ability to fine tune workforce optimization. Corporations that pursue expansion often discover they need responsive HR strategies to understand and surpass their personnel limitations. By leveraging workforce management software in your organization, you might just gain access to the vital data you require to cultivate sustainable corporate growth.