HR Management Software Buyer's Guide
The Best HR Software is All About Your Employees
By Alainia Conrad, Market Research Associate
Whether you’re looking for your first human resource management system (HRMS) or replacing an existing solution, there’s no downplaying the importance of the process upon which you’re about to embark. After all, this is the system that’s going to track your most important assets: your employees. It is essential to have a grasp on the HR needs of your business and the features required to fulfill your needs. Not understanding your requirements can lead to failure. As reported by Deloitte, “72 percent [of survey respondents] said stakeholders’ competing business requirements for the software adversely affected their projects”. Personnel Today also listed “Not getting priorities right” as one of their “Five reasons why HR software implementations fail”. As you can see, there is a strong link between requirements knowledge and HR system implementation success. Let’s get started on guiding you towards making a decision that will provide the base for your organization’s success.
- Self-service HR software solutions provide employees and management with a platform for handling all personnel-related processes.
- By monitoring attendance and finances, HR software programs facilitate necessary processes associated with running a business.
- All-inclusive HR software systems include features that manage the entire employee lifecycle, from recruitment to career development via educational components.
What this HR Software Guide Covers:
- Benefits of HR Software Packages
- HRIS Software Implementation Goals
- Basic HR Software Features & Functionality
- Advanced HR Software Features to Consider
- Compare HR Software
- Questions to Ask Yourself
- Questions to Ask HRIS Systems Vendors
- Related Content
Benefits of HR Application Software
Human resource management system software (HRMS) is one of the most essential tools for any business (and is often referred to as human capital management software (HCM) or human resource information systems (HRIS)). Recruitment, payroll, benefits, attendance and other HR software features are universal functions across industries. And the need to facilitate these functions is equally prevalent in the business sphere. Aside from automating everyday processes, the adoption of software for HR can advance your business into new areas of personnel management. Top HRIS systems can serve as a tool for employees to complete training, learn new skills and view their progress. Learning and performance management, along with analytics features, give businesses an in-depth view of their employees’ achievement, which contributes to more accurate reviews. To put it simply, human resources management software streamlines essential business functions and gives companies and their employees a platform to control those functions.
HRIS Software Implementation Goals
Host All Employee Information in a Central Location
|A core human resource management feature is storage. Employee personal information (name, position, time at the company), work-related data (PTO accrued, other benefits) and corresponding documents are all hosted in HRM software. Through self-service HR applications, this information is accessible to all members of your organization.|
Manage New Hire Processes
|New employee onboarding is one of the top functions of top HRIS software. It is widely needed, and, matching demand, available in a number of the best HRIS systems. More advanced human resource software programs may also incorporate recruiting features as part of a general HR suite.|
Control Monetary Functions Such as Compensation Management, Taxes and Payroll
|Providing a comprehensive view of economic matters, HR software applications host a central location for financial necessities. Employees are able to view their payment information, choose their preferred method of compensation and complete taxes. Management can use the software to distribute funds and make any payroll processing changes.|
Keep Track of Hours Worked, Absenses, Sick Days, PTO and Other Time-Related Factors
|Monitoring the time employees spend at work (and away from work) is simplified through the adoption of an HRMS. Considering attendance, company holidays, vacations and both planned and unplanned absences, time management for hourly and salaried employees is automated. As a result, compensation management is simplified as well.|
Encourage Employee Development
|Some HR software vendors offer learning management, performance management and career planning features. Employees can monitor their improvement and craft paths specific to their professional goals.|
Basic HR System Software Features & Functionality
|Core Human Services||
Baseline human resource functionality includes an employee information dashboard and document management. Essentially, an HRMS at its simplest is intended as a central platform for an overview of employee information.
The inclusion of self-service functionality and profiles gives employees the ability to access their information and make changes. Employee self-service is essential, as any inaccurate personal information such as addresses can affect payment or benefits administration. Employees need to be able to update this information on their own to guarantee it is accurate and avoid weighing down HR departments with the task.
The moment from offer letter to employment day one has always been critical to the overall success of an employee. Layer on the extreme mobility of employees from job to job, remote workers and so many other risks of alienating your new hire, the timeline even well beyond day one becomes critical.
The software that performs employee onboarding is like the sandpaper in your workshop, making the employee transition as smooth as possible. A platform that can easily convert new employees from candidate status will build the foundation for each new member of your workforce. Completion of the necessary documentation is essential throughout each employee’s time at your company.
|Benefits Management||The distribution of benefits information and guided enrollment are essential HR functions. A comprehensive HR solution ensures employees are aware of their insurance options, allowing for seamless decision-making. Your chosen HRMS should be able to lead your employees through the enrollment process, with all necessary information included on the platform. An all-inclusive benefits management system helps everyone in your organization choose the best plans for their needs and removes the responsibility of answering excessive benefits-related inquiries from your human resource department.|
Think high level about where you are today (maybe an annual performance review) and where you might be heading (maybe more ongoing feedback and objective management), and how the market supports either or both.
According to Gallup’s Re-Engineering Performance Management report, “only two in 10 employees strongly agree that their performance is managed in a way that motivates them to do outstanding work.” Supplying comprehensive feedback is not only beneficial to management looking to keep track of employee progress, but can also serve as a motivational tool. Performance management specifically through HR administration software can use data to provide quantifiable feedback and easily share it.
|Time and Attendance||Users can clock in and out, request time off, view company holidays, and perform other time-related functions through a self-service HR portal. Conversely, management can approve employee requests and post attendance policies for viewing.|
Advanced HR Software Features to Consider
|Employee Engagement||Get feedback from employees, recognize achievements and reward positive results. This component is usually implemented as an extra tool or full replacement for traditional performance reviews. As mentioned, performance feedback is a key component to employee success. Being able to provide consistent assessment through human resource management software gives employees a constant look into their progress and their standing in the company.|
Digital training courses and continued education resources are included in some of the top HR systems. Learning management ensures all of your employees are up-to-date on the latest technologies and on-par with their coworkers’ skill levels.
Beyond standard training courses, some learning management systems include career development features. Career development-enabled learning management platforms help workers create plans and provide the educational materials that are aligned with their goals.
|Talent Acquisition||Commonly referred to as “applicant tracking” or “recruiting,” this is the first step in the candidate-to-employee lifecycle. Facilitating the hiring process through streamlined recruitment, evaluation and selection operations promotes a positive experience for your business and your applicants. Additionally, rigorous candidate assessment with the help of human resource software ensures the right person is chosen for the job.|
|Payroll||Payroll management is often singled out as its own separate system, but many of the best HR systems incorporate this capability. The fear of replacing your payroll system can often be alleviated when you realize both the cost savings and gains of rolling this system into your core HR system.|
|Compensation Management||Compensation management takes all factors of employee payment into account: general wages, overtime, bonuses, etc. The workflows associated with rewarding your employees are critical to business, so how well the human resources software programs handle that functionality should be looked at in detail.|
HR Software Comparison
Take your initial HRIS systems list and eliminate some based on your additional requirements build-out. Now you can begin viewing system capabilities — this may be shocking when you begin assessing examples of HRIS systems and see the variability of what’s out there. Old, new, broad, narrow, the HR management software market is all over the map due to the different buyers it serves, as well as the individual vendor’s evolution.
The expansive market serves as motivation to delve into the investigation of your requirements to narrow your HR software list. It may help to weigh the importance of each requirement so you can decide which shortcomings are deal breakers and eliminate HRIS companies based on those parameters. Beyond standard feature requirements, it is equally important during your HR software reviews to consider budget, time, infrastructure and additional non-feature factors.
Questions to Ask Yourself
- What are you hoping to improve upon compared to your current HR system, or what do you hope to gain by adopting human resource information system software?
- Who will be using your HR system? How do they use the software and what features do they want?
- How would you like your solution to be deployed?
- What is your budget?
- What integrations do you require?
Questions to Ask HRIS Vendors
- How is the HRIS program implemented?
- Is training embedded in the product? Is it free?
- What is the size of this vendor? How does it correspond to the size of your business?
- How well does this vendor serve your industry?
- How dedicated to support is the HR software provider? Is it vouched for by current clients?
- Is the HR database software integration-ready?
- How much of the product can be performed on a mobile device?
- Related to vendor training above, how soon until your employees are using the software?
- Can the reports and analytics meet your organization’s needs?
Kronos offers workforce management and HCM capabilities through our Kronos Workforce Ready® solution and workforce management tools and services through our Workforce Dimensions™ solution. Kronos Workforce Ready provides a single unified platform for end-to-end HCM with recruiting, onboarding, core HR, training and development, benefits, performance management, compensation, succession planning, time and attendance, scheduling, labor activities, absence management, payroll, and labor analytics. Workforce Dimensions leverages the latest smart technologies to help organizations optimize their workforce for stronger business outcomes. Powered by the industry-first Kronos® D5 platform in the Google public cloud, Workforce Dimensions provides a robust API and integration framework, a flexible domain model, artificial intelligence, in-memory computing, and more.
BambooHR is the number one HR software for small and medium sized businesses. BambooHR’s cloud-based system has beautifully designed, intuitive features including an applicant tracking system (ATS), onboarding with electronic signatures, automated time-off tracking, and innovative performance management. This gives HR managers more time for meaningful work. Executives get accurate, timely reports, and employees can self-service their time-off using a convenient mobile app. Clients include many industry leaders like Stance, Soundcloud, and FanDuel among thousands of others in over 80 countries worldwide. Visit bamboohr.com or give us a call to watch a free demo and start a free trial today.
As a high-growth SMB, you have many of the same HR issues as your enterprise-sized counterparts. You must have an appropriately skilled and shrewdly deployed workforce to grow and compete effectively. The right people in the right jobs can make a huge difference for your company and your brand. Rapid growth can add additional pressure. Your employees have many options in advancing their careers ? many of them outside your four walls. You will have to fight to keep the best and the brightest. Therefore, you need a flexible and agile cloud-based human resources (HR) solution that allows you to streamline departments and processes, while ensuring that your talent structure fits any growth or business strategy.
Ultimate Software’s cloud-based UltiPro helps simplify and improve work experiences for employees at every level. Organizations can easily manage global people data and processes with UltiPro and ensure their people feel engaged and productive from day one. With UltiPro, you can deliver personalized recruiting and onboarding experiences, guide employees through important benefits choices, simplify complex payroll computations, efficiently manage time and attendance needs, support continuous performance management and development, and build proactive succession plans for the future. Most importantly, UltiPro’s solutions are supported by powerful business intelligence and reporting to help you drive smarter, people-focused business results.
iSolved is an industry-leading human capital management technology that brings together the key workforce functions in one robust, easy-to-use platform. Payroll, HR, time and attendance, onboarding, ACA compliance, and benefits enrollment are all delivered from one solution, in the cloud, specifically built for the small-to-midsized employer.
Vibe HCM goes beyond simply processing back-office transactions and functioning as a ‘system of record.’ Great HR technology is about culture, connecting people, creating excitement, effective communications, efficiency, job satisfaction, and world-class HR service delivery through technology. Vibe HCM is a ‘system of engagement’ connecting all global employees throughout an organization on a web-familiar, highly personalized platform that supports multiple languages and currencies. The product delivers a superior employee experience, enabling our customers to achieve phenomenal usage/adoption rates (i.e. upwards of 90%), which in turn serves to positively impact their organizational goals.Further, this deep level of engagement offers our customers the opportunity to drive transformative change in the organization, not only in HR but also in an operational sense (transitioning to Shared Service model, re-shaping company culture, running wellness programs, sales referral programs, etc.).
After working with more than 250 high-velocity businesses, we have a different viewpoint about the future of HR. It’s not about HR tools, people-first mantras or porting old software to the cloud. This misses the point. Tomorrow’s leaders will operate with a different set of rules that demand a new HR modernization strategy. One that empowers fast-growing and dynamic organizations to run at the new speed of business, see their workforce with new eyes, always know when things are changing, and help make HR the heartbeat of their business ecosystem. SyncHR is a next-gen Human Capital Management (HCM) solution purpose-built to help mid-sized enterprises modernize their HR so they can operate with greater efficiency and velocity.
PeopleStrategy eHCM® is an end-to-end Human Capital Management (HCM) solution featuring Talent Acquisition, HR, Payroll, Benefits Administration, Workforce Management, Performance and Reporting on a single platform. Our eHCM Suite provides the features and functionality you need to attract, manage, engage and retain your talent efficiently and effectively.
At KMI Learning we are experts in extended enterprise (outward facing) eLearning. Our responsive and streamlined LMS helps turn clients’ content into revenue, customers into product experts and their audience into their advocates. User experience has been our focus and elegant simplicity is the result. The new redesigned admin interface enables you to manage users and content with ease on the desktop, with your tablet or even your smartphone!
Whether you’ve been in business for 25 years or you’re just getting started, RUN Powered by ADP® can help. We’ve spent countless hours — and burned through even more cups of coffee — building a smarter, simpler, and more affordable small business payroll software, tax and HR solution to help you get back to the work that matters most to you.
Lessonly is powerfully simple training software that helps teams learn, practice, and do better work. We are used by 1.5 million learners at more than 550 leading companies including Trunk Club, Ibotta, U.S. Cellular, and Zendesk to share knowledge, develop skills, and reinforce best practices. The result is faster onboarding, higher NPS scores, more closed deals, and a superior customer experience.
Synerion is a workforce management software focusing on time attendance, scheduling, labor costing, absence management, Core HR and more! The goal for Synerion is simple, we create software that allows companies of all sizes to benefit from workforce management software. With over 35 years’ experience and raving customer reviews Synerion truly understands the needs of the markets we serve.
We built our unmatched software for the SMB market, targeting users in roles ranging from business owners and executive leaders to HR managers and all others who handle payroll and HR management. We serve all industries, but with software that has the comprehensive capabilities to accommodate industry-specific business needs, we specialize in home health, skilled nursing, real estate, professional and financial services, restaurants, and skilled labor, to name a few.
7shifts helps restaurants schedule, evaluate and communicate with their workforce. The result is employee scheduling software that is easy to use, intuitive and familiar to restaurant managers. 7shifts also offers free mobile apps for employees and managers, allowing them to access their schedule and communicate from anywhere. Save time scheduling, reduce your labor costs, integrate your POS and streamline communication with the solution trusted by 175,000+ restaurant pros. Get started for free!
As a global leader in recruitment, SmartRecruiters’ cloud-based Talent Acquisition Suite allows hiring teams to attract, select, and hire the best talent. More than 3,000 companies worldwide rely on SmartRecruiters to drive hiring success, including flagship brands like Visa, Adidas, IKEA, and Bosch. SmartRecruiters connects people with jobs at scale, and organizations trust SmartRecruiters to foster more meaningful connections between employers and job seekers. SmartRecruiters delivers intelligent recruiting software designed for Hiring Success, built on a modern, cloud-platform and backed by enterprise-grade security. The SmartRecruitersTalent Acquisition Suite provides everything employers need to find amazing talent from source to hire, including native CRM and A.I. functionality, applicant tracking capabilities, integrated job distribution, interview scheduling, collaborative communication tools, digital offer management, and a plug-and-play marketplace of recruiting services. As a mobile-first solution, the SmartRecruiters experience is available on any mobile device, featuring several apps to streamline and simplify the recruiting process - so you can recruit from wherever you are.
LightWork Software makes the HR experience easy and valuable to your organization. We turn the overwhelming task of managing employees into an essential business strategy with dynamic talent management and simple timekeeping.
Affordably run large scale, extended enterprise training programs. Rated #2 Most Affordable by Gartner’s Capterra, Edvance360 includes video-conferencing, manage/track learning (on and off LMS), provide unlimited user roles with custom learning experiences based on unique needs, skill-based learning paths, and learner's desired objectives. Course-building wizards deploy courses (online docs, SCORM, surveys, tests, videos, etc.). Multi-tenant option for those selling business to business. Optional content library. Sign up for free 30-day trial!
Vista is an HCM technology that consolidates people data into one powerful, easy-to-harness business tool in the U.S. and Canada. Human resources, benefits, payroll, recruiting, analytics, self-service, time and attendance and workflow components can be implemented as a full integrated suite or in a phased approach and can be deployed to the entire enterprise, giving employees access to the information they need on their computer, tablets or phones. Users receive a collection of reports and can develop custom reports as well as an English language query tool is provided to get the answers they need. Security can specify individual privileges based upon job responsibility to control access to confidential information. Our safe and secure HCM platform, whether cloud-based or on-premise, simplifies HCM complexities across the entire employee life cycle with innovative technology that is personalized for user and business needs. Unlike other vendors that require the use of two systems, Vista has intelligent cross border capabilities to manage both Canadian and U.S. employees in a single database and has served a variety of organizations across industries including manufacturing, healthcare, retail, professional services, finance, utilities, transportation, hospitality, government and more. All backed by a team of experts who know your name.
Our platform modernizes the way you manage people, from the way you recruit, onboard and develop talent to the way you pay and retain them, and build a company culture. Whatever your people management goals are, we’ll help you accomplish them with the right technology and the best support and thought leadership.
Bring all your HR online, then automate the paperwork. You can connect your current HR systems, or get new ones. Experience a radically better way to manage your business. See why 10,000+ companies turn to Zenefits. One system to manage, analyze, and care for your employees. Employees also receive self-serve accounts, so they can get what they need, when they need it.
Newton is the brainchild of recruiting professionals who launched the product after having run hundreds of high-performance recruiting programs across the US. Newton is easy-to-use, easy-to-implement, and affordable for any size of company regardless of how fast they were growing.Newton offers features such as fully branded careers pages, email templates, online applications, offer approvals and letters, recruiting analytics, employee referrals, and background checks. The solution enables recruiters to post job applications in English and Spanish. Users can also confirm, schedule or reschedule interview by checking the availability of the team and the candidate.Newton ensures compliance with AA, EEO and OFCCP guidelines and continually updates its features and reports as guidelines change with legislation. The reporting is built-in with nearly nothing to configure.Newton has native integrations with many third-party providers and has an open API toallow users to integrate the platform with their favorite third-party applications.Newton has everything you need to streamline and organize your entire recruiting process. Each customer receives their own personal customer success rep because we know how important adoption is.Training is free and many of our clients are using Newton within 2 weeks of their implementation.
CareerPlug’s ATS empowers users – from career recruiters to entrepreneurs – to consistently make better hiring decisions. CareerPlug clients easily attract, evaluate, select, and onboard the best talent in their industries through the use of job posting distribution, prescreening questions, candidate assessments, interview scheduling, email communication, custom evaluation guides, and paperless onboarding. By focusing on ease-of-use and mobile-friendliness, CareerPlug provides a great experience for both hiring managers and applicants.
Namely is the HR, Payroll, and Benefits platform your employees will love. Finally, there’s HR software that employees actually use—built to fit your company culture. Manage all of your HR data in one place, with personalized service to help your company get better, faster. Namely is used by some of the world’s most innovative and exciting companies in media, technology, commerce, and more.
Halogen Software offers an organically built cloud-based talent management suite — Halogen TalentSpace™ — that reinforces and drives higher employee performance across all talent programs — whether that is performance management, learning and development, succession and leadership, compensation or recruiting. The suite of applications are designed from the ground up to work together to drive performance, offering a consistent and user-friendly interface for every user. Halogen offers industry-specific solutions to address the unique requirements and challenges of companies in healthcare, professional services, manufacturing, the public sector and more.
In the E-learning market since 2005, Docebo Learning Management System has been selected and used by more than 28.000 organizations worldwide. Docebo is an E-Learning Software “As a service”, enabling organizations of all sizes to plan, deliver and certify online and classroom training activities. The main products (Docebo SaaS and Docebo Premium) are designed for both SMBs (Small and Medium businesses), Enterprise and Non-Corporate customers (K12, Online Universities, Government agencies, Non-Profit organizations).
Performance Culture, Inc. is a web-based performance management platform that helps managers and employees improve performance through continuous coaching, timely feedback and meaningful recognition. The platform is designed to align company goals with employee expectations, coach employees on both performance and key behaviors, and manage team members using the performance values matrix. Performance Management is a crucial component in developing a culture that fosters team chemistry and keeps employees engaged and inspired. Performance Culture uses the Performance-Values Matrix to help you unlock the full potential of your team. The software includes Performance Reviews, Check-Ins, Coaching Templates, Employee Engagement Surveys, 360 Degree Feedback, Learning Management System and exclusive Coaching Videos.Performance Management is a crucial component in developing a culture that fosters team chemistry and keeps employees engaged and inspired. Performance Culture uses the Performance-Values Matrix to help you unlock the full potential of your team. The software includes Performance Reviews, Check-Ins, Coaching Templates, Employee Engagement Surveys, 360 Degree Feedback, Learning Management System and exclusive Coaching Videos.
Collage is Canada’s leading bilingual HR and Benefits management platform built specifically for the needs of small and medium businesses. Collage brings your HR and payroll data online and digitizes your entire group benefits plan. Eliminate the headache of paperwork, spreadsheets, late enrolments and payroll errors. Collage is simple to set up, requires minimal effort to administer, and is user-friendly for your employes. Try it for free.Visit: www.collage.co
The BirdDogHR Talent Management System is designed to centralize HR processes to manage your workforce from start to finish. With integrated modules for each stage of the employee lifecycle, the easy-to-use and mobile-friendly software helps more than 1000 companies nationwide attract and hire top talent, onboard and train employees efficiently, improve workforce productivity, reduce organizational risk and meet compliance requirements.
Redefining the standard for cutting edge technology and innovation, JobDiva is the leading global Applicant Tracking System and front-to-back Talent Management solution, serving more than 20,000 global staffing professionals who support the Fortune 500. A powerful cloud solution, JobDiva combines a Customer Relationship Management (CRM) application, synchronization with all major job boards and VMS providers, BI analytics, automated 24/7 resume aggregation, a Mobile App and the largest resume database in the world to deliver staffing solutions with unmatched speed and precision.
Infor CloudSuite™ HCM is a powerful set of cloud-based human capital management solutions built to adapt to your organization’s evolving business strategy. This solution replaces complex processes, workflows, and systems with sophisticated, yet intuitive technology. And that gives your HR professionals the opportunity to deliver streamlined processes and remarkable experiences to the workforce, creating significant value across the organization.
Ascentis HRIS/HRMS is a wizard-driven, intuitive HR software solution for mid-market companies of all industries. When managing employee data, Ascentis HR automates complex business transactions, eliminates manual processes, and reduces systemic errors.
FinancialForce Human Capital Management (HCM) gives you the power to manage your entire workforce with one, comprehensive, cloud solution. The unique value of this solution is the power of the Salesforce platform which delivers native collaboration, global, social and mobile capabilities to your workforce and allows you to better communicate and engage. Now you can empower and retain your workforce while delivering valuable dashboards and reporting options to your business managers.
Oracle HCM Cloud is a complete HR application suite that helps organizations become more strategic and agile with a best-in-class workforce experience. It integrates HR best practices and technology to provide an engaging, informative, and adaptive HR experience throughout the entire employee lifecycle. Oracle HCM Cloud allows organizations to find, develop and retain the best talent, enable collaboration, deliver deep workforce insights, and increase operational efficiency.
Epicor HCM software solution offers deep functionality designed by HR industry professionals that is built on a modern, agile service-oriented architecture platform. Epicor HCM offers flexible deployment options including cloud subscription, hosting, and on-premise options. Also included is a suite of integration tools to allow your data to exist where you choose with the vendor of your choice.
Cornerstone Growth Edition simplifies performance reviews and eLearning with a mobile-friendly, easily-configurable interface that can be up and running in just a few hours. With Cornerstone Growth Edition, performance reviews are simple and intuitive. Our solution not only automates employee performance reviews, it gives managers practical tips and guidance to develop their employees and make smarter business decisions.
Pricing & Cost Guide for HR Management Software
See the Price/User for the top HR Management Software… Plus the most important considerations and questions to ask when shopping for HR Management Software.
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