What is M-Files EIM?
M-Files helps enterprises find, share, and secure documents and information. Even in highly regulated industries. Analysts call what we do EIM, or Enterprise Information Management. It's easy to get lost in acronyms: EIM, ECM, ERP, CRM, so to cut through the jargon, M-Files manages all of your stuff (like documents, projects and business processes) and adds intelligence by combining it with information from other systems (like SharePoint, Salesforce and SAP). This ensures you always find what you need, no matter what system you're using.
Benefits and Insights
Why use M-Files EIM?
Key differentiators & advantages of M-Files EIM
- Easy-to-use, familiar Windows interface
M-Files integrates directly with the Windows Explorer interface – so there’s no learning curve. You can access the document repository just like a disk drive, and drag and drop files into and out of M-Files in seconds. And with efficient local caching, files open fast even with slow and unreliable network connections.
- Fast implementation
M-Files is easy and fast to deploy. Whether you choose to implement the system on your own, or use our professional consulting services for additional support, you will be up and running quickly and efficiently. Once set up, you will find M-Files uniquely easy to adapt and grow with the changing needs of your business, without the need for dedicated IT staff. M-Files also is available in the cloud eliminating the need to purchase and configure your own server; check out M-Files Cloud Vault to learn more.
- Eliminates document chaos
Avoid versioning issues and stay compliant with features like check-out and check-in, old version preservation, change logs and automatic version naming and numbering options.
- Enables collaboration and automated workflow
Create assignments for ad hoc collaboration or design advanced workflows for automating important businesses processes. M-Files facilitates collaboration with teams made up of both internal employees and external partners with features such as check-out/check-in, co-authoring for simultaneous editing by multiple team members, and publishing and intelligent data replication to the cloud.
- Safe and secure
Control data visibility by hiding sensitive documents while maintaining a single storage location – so everything is there, but only what you want to be seen is seen. You can also configure permission settings to reduce human error, automatically schedule data backups and even integrate with Active Directory.
- Location independent
View, create, edit and store documents anywhere – including in offline mode or on mobile devices – with automatic synchronization. Remote connections are still remarkably fast, and replication also speeds up document handling for facilities in different locations. You can even set up web access to give anyone, anywhere access to M-Files – including Mac and Linux user
- Integrate seamlessly with existing apps
M-Files integrates with all Windows applications, including Office, CAD, accounting and inventory solutions. Access data vaults with standard file commands such as Open and Save As. It also supports all file formats, such as standard Microsoft Office documents like Word and Excel, PDF files, CAD models and drawings, images, scans of paper documents and emails and attachments.
- Customizable vault and metadata
Our advanced metadata-driven architecture provides an extremely flexible environment that enables you to adapt the system to the specific needs of your business. You choose the document and information types you need to manage, and the properties - or metadata - you want to track. Literally any object type can be created and managed, not just documents, for instance, projects, customers and contacts, and even industry specific objects like cases, audits and deviations. M-Files also supports relationships between documents, multi-file documents, document collections and templates.
- Fast search and time saving dynamic views
Find the right documents and information easily and instantly with basic and advanced search capabilities. Search on metadata, ""full text"" file contents, or both, with productivity boosting features such as dynamic filters and sort functions that ensure you will find the right information when you need it. M-Files does away with chaotic folder structures with metadata-driven Dynamic Views that act like reusable custom ""searches"" that enable documents and other information to show up in multiple locations without creating confusing duplicates.
- Configurable, connectable system
Define an active link with external databases such as CRM, ERP, accounting and billing systems, or import and link files from existing network shares. You can also scan paper documents, import email messages from your mail server or use the M-Files API for special integration needs.
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