Preventative maintenance software (aka CMMS) helps to assess and evaluate assets and ensure their peak performance for the enterprise. In many ways, these resources are decision support tools for maintenance. They help promote pre-emptive and preventive maintenance — not just reactive maintenance routines.
Here are 6 of the key tasks preventative maintenance softwares vastly improve:
CMMS software helps companies to essentially visualize and automate ticketing practices, and handle maintenance tracking consistently, from the very beginning of a maintenance request cycle.
With a range of built-in features, the best preventative maintenance tools have visual interfaces for an easy and efficient maintenance life cycle. They help front-line workers to receive and read tickets, and enter in responses to maintenance tickets. They help leadership to track maintenance history/activities. They make it easy to see at a glance what’s been done, and what still needs to be done.
When it comes to ordering maintenance to be done on equipment, CMMS preventative maintenance tools can also help to make sure that this is done easily and quickly. Engineers and planners look at templating features for work orders that help to communicate task information in a more effective way.
Over the long term, businesses will want reports about maintenance, reports that show when and how maintenance tasks were done, and why they were done. Detailed reports help to provide a context for preventative maintenance activities, and show a birds-eye view of how the business is being run.
Comprehensive CMMS tools can help managers to set up reports with items like serial numbers and model numbers, as well as manufacturer information, and warranty and purchase information.
This is one actionable benefit of preventative maintenance software — that businesses can evaluate the maintenance that is done against the specific warranties that provide value for assets. That means if something is subject to a warranty, maintenance staff and everyone else will know right away –because that makes a big difference in how to tackle upkeep. This piece from FacilitiesNet shows a process of entering warranty information into CMMS for use later.
For companies with a larger staff, or even a department with more than three or four people, delegation is a major aspect of day-to-day maintenance work. There are schedules to contend with, and communications that have to go on between each maintenance worker or technician. For example, individual workers may have different task workloads, or be assigned to territories in a building or business campus.
CMMS helps to automate this delegation and prevents redundancy. With these visual systems, individual workers will stay on task, and they’ll know what they are expected to do on a given day. They won’t duplicate someone else’s efforts, because they’ll see what’s already been done in the system. Directing work delegation is one of the most important types of work that CMMS systems do for businesses on an ongoing basis.
Regular Updates — Consistent Preventative Maintenance Routines
Most pieces of equipment have a developed timeline by which maintenance workers need to service them.
Whether it’s a vehicle, a mechanical assembly on a work floor, or some of the business asset, maintenance will often take the form of routine, occasional work such as parts replacement, inspection and/or repair.
What preventative maintenance software does is make all of these processes transparent, to show that they are being done consistently and universally across the business footprint. With CMMS, nothing falls through the cracks — everything gets done by the same timeline, to make sure that assets are conditioned and maintain to the same standard. Also, many of these tools are customized for a particular client, to make sure that they fit operations well.
By the same token, CMMS tools also help with the long-term planning that goes beyond simple preventative maintenance, and looks into the future to determine peak performance outcomes.
Leadership teams are taking a long view toward asset maintenance and use. They’re looking at things like depreciation, but they are also looking at the effects that work processes have on assets over time.
They may be looking at when and how to decommission key pieces of equipment, when to make big purchases, and when to shuffle individual pieces of equipment around in a workspace or throughout a collection of multiple business locations.
In this sense, CMMS maintenance software helps with one aspect of inventory — as well as ensuring a level of service for assets. It helps the company to understand how these items are maintained, but also what value they provide for operations.
It even starts to show a clear picture of how a business is running, how it provides core products and services, and which pieces of equipment are most valuable or important to long-term success.
All of these are key ways that preventative maintenance software resources assist enterprise leaders. Through principles of preventative maintenance, companies can be sure that they are competing well in industries that depend on having the best and most well-maintained infrastructure in place.