There are over 5,000 hospitals operating in the United States, according to the most recent American Hospital Association data. Each of them faces maintenance challenges that need to be dealt with in an efficient and effective manner. That’s why running a hospital today is unimaginable without the help of a comprehensive Computerized Maintenance Management System (CMMS).
CMMS software allows hospitals to take complete control over all of their maintenance management-related tasks, enabling managers to always have access to the necessary information for making informed decisions at their disposal.
Why is CMMS so Important in Healthcare?
Well, a hospital is a place where mistakes are especially costly, and the same applies to all areas of running a hospital, even the infrastructure.
In fact, without a fully-integrated Computerized Maintenance Management System, the risks extend beyond maintenance itself. If the living spaces and infrastructure aren’t effectively managed, it can not only affect employee productivity, but can even contribute to an increased risk of liability.
What’s more, since the competition in the health sector is as fierce as ever, hospitals and other healthcare facilities that aren’t run efficiently will have a very hard time staying competitive and profitable, which is the ultimate goal for any hospital. With the help of a healthcare CMMS, companies can streamline their maintenance operations, which in turn helps increase efficiency and improve the patient experience.
CMMS also plays a vital role because of the amount of scrutiny that medical facilities are subjected to. Numerous government regulations require hospitals to maintain the very highest standards of infrastructure and maintenance, which are enforced during regular audits.
A healthcare CMMS can be very useful for collecting and sorting all of the relevant information that’s required during performance audits, ensuring that they go smoothly and quickly. The software provides storage for extensive equipment records that can be easily accessed. This enables hospital managers to schedule regular inspections of the medical and other equipment to ensure that everything is always working properly.
Hospital managers can have real-time access to insights related to all of the equipment maintenance and other asset management, keeping a constantly-updated inventory of maintenance materials and repair parts that may be required. This helps hospitals always stay ahead of any potential supply shortages that could disrupt schedules.
CMMS also authorizes staff members to gain access to all of the maintenance supplies and parts, including their current location, so that they can quickly determine availability and cost for any item that may be required.
The software can even suggest alternative parts or materials that are needed for maintenance if the ones you’re looking for aren’t available. This enables you to implement extensive Preventive Maintenance (PM) measures, which can greatly extend the life of the equipment, as well as reduce general failure rates.
In addition, a comprehensive Computerized Maintenance Management System should be able to cover a wide range of areas of a hospital, such as HVAC systems, plumbing, elevators, food storage equipment and medical equipment, just to name a few.
With the help of a healthcare CMMS, the staff of the hospital have a much easier time resolving maintenance issues quickly. And just as useful is that they can get ahead of potential problems instead of having to scramble once an issue pops up without a plan in place to deal with it.
Top 5 Healthcare CMMS Solutions
Here are some healthcare CMMS solutions that have proven to provide the best range of features and value for medical facilities:
eMaint is a CMMS that’s been around for more than three decades. It’s always been at the forefront of innovating how organizations approach maintenance management, providing comprehensive yet intuitive ways to make the entire process more efficient.
It’s a great solution for healthcare facilities because eMaint can be customized to fit the needs of each individual facility. With eMaint, it’s very easy to set up the maintenance processes according to your individual needs, such as regulations and specific business practices.
The eMaint CMMS also provides numerous options for configuring layouts, tables, workflows, dashboards, filters and much more, giving organizations complete control over how they want to approach maintenance management.
When eMaint is properly implemented, it can help medical facilities improve regulatory compliance, prevent equipment failure and increase overall productivity.
For those that are looking for a web-based CMMS with a proven track record when used in medical facilities, Maintenance Connection is a terrific option.
The system has an easy-to-use online interface that provides convenient access along with the main benefits of a robust CMMS, such as the tracking and management of maintenance costs, providing insights on potential equipment failures, optimizing asset lifecycles and many other essential tasks that streamline your labor efforts.
Since the healthcare sector has some of the toughest regulations out there, a capable CMMS is a crucial part of running a medical facility, which is exactly what Maintenance Connection can offer.
In addition, Maintenance Connection allows you to take complete control of asset tracking, providing extensive information including serial numbers, meter readings, warranty and user manuals, just to name a few. This information enables managers to ensure that the lifecycle of each asset is prolonged, while controlling maintenance costs.
MicroMain CMMS is great for hospitals because the software was designed in close coordination with healthcare facility management professionals, ensuring that it meets all the requirements of hospitals, clinical engineering and biomedical departments.
With MicroMain CMMS, facilities can ensure continuous facility operability, accurately assess any risks and gain complete control over how equipment is serviced and maintained.
It’s even possible to customize asset risk management according to type, meaning that any equipment that contains patient data can be flagged to identify security issues that relate to HIPAA compliance.
MPulse is another intriguing CMMS solution because of its unique approach to customizing features according to the individual needs of each facility.
The software comes in four different versions, each of which is scalable to the next in case the facility expands. This way, MPulse is able to offer a solution to both small clinics and the biggest hospitals in the U.S. With different versions of the software, companies can choose the one that best fits their operational requirements.
The top available version, MPulse Platinum, is one of the most comprehensive CMMS solutions on the market, as it can meet the demands of any medical facility, no matter its size.
Proteus CMMS is all about making maintenance management efficient. The software was designed to make the process as seamless and streamlined as possible, providing excellent flexibility and scalability options.
It’s a very versatile solution that’s easy to customize, which means that it can work just as well for smaller clinics as it would for big medical facilities.
With Proteus CMMS, it’s easy to manage maintenance schedules, providing all the tools necessary to always have control of the safety and security of all assets. The software provides a complete picture of equipment performance and costs, allowing managers to make informed decisions that save time and money in the process.