Benefits and Insights

Why use Microsoft Power BI?

Key differentiators & advantages of Microsoft Power BI

  • Rich Personalized Dashboards: MS Power BI provides a unified user experience with the customized dashboards and reports that meet user’s exact needs. Also the dashboard visualizations are best in class and continually updated from the community. Interactive geo-map visualizations are empowered by Bing Maps.
  • Secure Report Publishing: Set up automatic data refresh and rapidly publish reports, allowing all the users to avail the latest information. 
  • Integration: MS Power BI integrates seamlessly with existing applications. Adopt analytics and reporting capabilities easily to embed interactive visuals quickly in your applications.
  • No Memory and Speed Constraints: Quickly retrieve and analyze your data eliminating any memory and speed constraints .
  • Specialized Technical Support is not required: User can leverage the benefit of agile inquiry and analysis that Power BI offers thus eliminating the need for specialized technical support.
  • MS Power BI supports advanced data services: It integrates seamlessly with advanced Cloud services like Cortana, to provide results for the verbal data queries as well.
  • MS Power BI extracts Intelligence rapidly and accurately: User with the help of MS Power BI can transform enterprise data into rich visuals and accurate reports for enhanced decision-making.
  • Balanced simplicity and Performance: MS Power BI’s In-memory analysis and DAX scripting language offers balanced simplicity and performance. The DAX (Data Analysis Expressions) scripting language is a relatively simple construct used to create calculated columns and measures. It's similar to Excel, although while Excel is cell based, DAX is column based.
  • The Question and Answer (Q&A) function may be the top cited benefit and capability in achieving self-service BI.
  • Constant innovation: The Power BI product is updated nearly every month with new features and functions.
Cost of Ownership

Cost Structure for Power BI:

License/Subscription Cost Based on number of users for Power BI Pro and Capacity-based pricing for Power BI Premium (refer pricing section for more details)
Maintenance Cost Included in the subscription cost
Installation/Implementation Cost Included in the subscription cost. Additional charges may apply for data migration during implementation, maintaining on-premise data sources and building dashboards and reports
Customization Cost Dependent on functional requirements and specific needs of the organization
Data Migration Cost/Change Management/Upfront Switching Cost Dependent on your current software, amount of data to be migrated, availability of migration tools, complexity of data and gaps between the existing system and the new system.
Training Cost
  • Dependent on the type of training opted by an Organization, whether it is end-user training or group/department training or video/self-training or training the trainer.
  • Self-guided trainings are available free of cost whereas self-paced and online classroom training can be charged between $175 to $300 for a Power BI course
Recurring/Renewal Costs Renewal cost is equivalent to the fees paid monthly or annually
Pricing Details
Product Name Description Price/Details
Power BI Desktop Author
  • Connect to hundreds of data sources
  • Clean and prepare data using visual tools
  • Analyze and build stunning reports with custom visualizations
  • Publish to the Power BI service
  • Embed in public websites
Power BI Pro Share and Collaborate
  • Build dashboards that deliver a 360-degree, real-time view of the business
  • Keep data up-to-date automatically, including on-premises sources
  • Collaborate on shared data
  • Audit and govern how data is accessed and used
  • Package content and distribute to users with apps
$9.99 per month per user
Power BI Premium For large deployments
  • Gain dedicated capacity you allocate, scale, and control
  • Distribute and embed content without purchasing per-user licenses
  • Publish reports on-premises with Power BI Report Server
  • Unlock more capacity and higher limits for your Pro users
  • $4,995 per node per month
  • Approx. $24,975 per month for 5000 users with 3 nodes (Power BI Premium cost will be $14,895 + $9,900 for 100 BI pro users)
  • Power BI pro licenses need to be purchased for Power BI premium subscription for content authoring
Deployment Options What options are available for product deployment? Cloud - based/SaaS
Pricing Model What is the pricing model? Subscription and Capacity-based
Minimum Commitment Is there a minimum monthly or yearly commitment required for purchase? Minimum annual commitment is required for purchase
Custom Quote Is there an option of requesting custom quote? Available
Free Trial Does the vendor provide a free trial option? Yes
Product Limitations

Some of the product limitations include:

  • No integration available for services like Vend POS, Shopify directly
  • Graphical visualization is fairly limited as compared to other BI tools
  • Does not support SQL queries
  • Comparatively difficult to work with huge data sets on Power BI
  • Does not let users build scheduled reports, personalized user views, personalized notifications, personalized security views, or customizable reports

Tableau Server: Starting at $35 per user per month

QlikView: Starting at $1,350 per user

Oracle BI: Starting at $150 per user per month

If You’re Not Sure About Power BI
Despite its status as one of the cheapest business intelligence tools as well as having one of the simplest pricing structures, Power BI isn’t a one-size-fits-all solution.  If you’d like to explore other BI tools, you can check out our Business Intelligence Leaderboard, and read our article comparing Microsoft Power BI to Tableau and Qlikview.

Tableau is a powerful data visualization tool.  It provides fast data analysis and data refreshing functions and, like Qlik Sense, is intuitive to use but doesn’t support scripts.  Tableau is offered in DesktopBig Data Analysis and Server.

Like Tableau, Qlik offers three different products: Qlikview, Qlik Sense and Qlik Sense Cloud.  Each product has different versions with different capabilities, including free versions for each product.  A data visualization tool, Qlik is one of the largest BI vendors that makes data analysis easy for most businesses.

Along with data visualization, Sisense allows users to combine data from multiple sources.  This function helps gather the most accurate insights possible, since all of your data can be analyzed together.  Sisense is tailored for mid- to large-sized businesses.
Your review has been submitted
and should be visible within 24 hours.

Your review

Rate the product

Company Details

mandatory fields